Tuesday, July 14, 2009

Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Solicitor Smith, Fiscal Officer Gast, Chief of Police Harrod and Village Administrator York. 
Visitors were Tom Wenning, Larry Dicke, Genevieve Conradi, Diane Paul, Carolyn Smith, Jim Tontrup, Amy Scheer, Carl Roediger, Dennis Dicke, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.
Minutes from the June 23 meeting were approved with a motion by Hoffman, seconded by Schwartz. All ayes.
Mayor Pape made the following announcements in his Mayor’s Report:
- Announced the Ground Breaking Ceremony for Elmwood Center, Inc. dba Elmwood Assisted Living of New Bremen, on Friday, July 24, 2009 at 10:00 at the Southwest Corner of Amsterdam Road & South Walnut Street.
- Announced the Annual Firemen’s Picnic will be held on July 25, 2009.
- Informed residents that the Village will be conducting a smoke test of the sanitary sewer system on Tuesday, August 25, 2009.
- Village Administrator York updated Council on various projects within the Village.
- Councilor Stienecker announced the New Bremen Historic Association will be rededicating a Civil War flag from the Company C of the Thirty-Seventh Ohio Volunteer Infantry Regiment on Saturday, August 22, 2009 at 10:00 a.m.
Third reading RESOLUTION 2009-6-16 authorizing a land swap of approximately 500 square feet 0.013 acres between the Village of New Bremen and Robert Kuck. The land is located north adjacent to the Municipal Center. Motion by Kuck, seconded by Meyer. All ayes.
Second reading RESOLUTION 2009-6-21 authorizing the Village Administrator to enter into a contract with Eagon & Associates, Inc., Worthington, Ohio, for hydrogeologic consulting services to assist the Village in developing additional sources of ground-water supply. The cost of the work not to exceed $17,932. Motion by Burnell, second by Stienecker. All ayes.
Larry Dicke, representing the New Bremen Historic Association expressed the concerns of their organization about the canal at the corner of Washington and Monroe Streets. The Historic Association wanted to go on record to leave the canal open to protect the legacy of the canal. After some discussion, Burnell made a motion to suspend the rule. Second by Kuck. Four ayes. Hoffman and Stienecker nay. RESOLUTION 2009-7-23 authorizing the Village Administrator to seek bids to enclose the canal at the New Bremen-New Knoxville Rotary Centennial Park. Motion by Burnell, second by Kuck. Four ayes. Hoffman and Stienecker nay.
The grant for the Lockkeepers House through the ODOT Transportation Enhancement Program was granted up to a maximum of $522,300 in Federal funds and the match paid by the New Bremen Historic Association of $130,575. Originally, the Village of New Bremen concluded that the design planning at a cost of approximately $50,000 would be considered eligible costs. Village officials learned within the past few days that neither grant money nor matching funds can be used for architectural purposes. Village Administrator York accepted the blame for the oversight. Kuck made a motion to suspend the rule. Second by Schwartz. Five ayes. Meyer nay. RESOLUTION 2009-7-24 amending Resolution 2008-6-24 and authorizing a transfer of $50,000 from the Income Tax Fund into the Lockkeeper House Fund to pay Garmann Miller for architectural fees. Motion by Burnell, seconded by Schwartz. Five ayes. Meyer nay.
Bids for the Lockkeepers House were received on June 24, 2009. Resolution 2009-7-25 accepting all bids and awarding the contract to the lowest bidder Baumer Construction, Inc. for general construction at $484,830 base bid and Area Energy & Electric, Inc. for combined plumbing, HVAC and electrical at $158,500 base bid. Construction to begin within 30 days. Motion by Burnell, seconded by Kuck. Five ayes. Meyer nay.
The Village of New Bremen has an excess of mulch on hand at the Yard Waste Facility and will be grinding more brush within a month. The mulch has a shelf life of 2-3 years and the Village is in a position where we will waive the usual limit of one pickup truckload per year and will provide free loading on Saturday, July 18 and Monday, July 20. Residential and commercial establishments within the Village are all welcome without limits. Tom Wenning was also present to ask Council for this service.
The Resolution of Necessity for Canal Street was postponed until the engineering plans are complete.
Burnell made a motion to suspend the rule. Second by Hoffman. All ayes. RESOLUTION 2009-7-26 authorizing the Village Administrator to seek bids for Alley Reconstruction of three alleys within the Village. The engineering estimate is $125,000. Motion by Stienecker, second by Schwartz. All ayes.
Burnell made a motion to suspend the rule. Second by Schwartz. All ayes. RESOLUTION 2009-7-27 authorizing the Village Administrator to seek bids on Resurfacing Rummel Creek and Melrose Place. The engineering estimate is $125,000. Motion by Kuck, second by Hoffman. All ayes.
Schwartz advised Council that the TLC-OCCL will sponsor a 5K run during the Pumpkinfest festival.
Schwartz made a motion to adjourn at 8:05 p.m. Second by Kuck. All ayes.

Diane Gast, Fiscal Officer