Tuesday, September 8, 2009

Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Solicitor Smith, Chief of Police Harrod, Fiscal Officer Gast and Village Administrator York. 
Visitors were Mandy Niekamp representing Garmann-Miller, Steve Hemmelgarn, Anthony Utz, Matt Krieg, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.
Minutes from the August 25 meeting were approved with a motion by Schwartz, seconded by Stienecker. All ayes.
Mayor Pape made the following announcements in his Mayor’s Report:
- Announced Pumpkinfest will be on September 26. TLC-OCCL Run at 9:30 and Fun Run at 9:00.
- Trick or Treat will be on Oct. 29 from 6:00 – 8:00. Cider Time will be Nov. 1 starting with the parade at 2:00 p.m.
- Village Administrator York updated Council on various projects within the Village.
Mayor Pape appointed Steven Hemmelgarn and Anthony Utz as members of the New Bremen German Township Fire Dept. Council approved the appointments with a motion by Stienecker, seconded by Hoffman. All ayes.
Village Administrator York announced the bids for Alley Reconstruction and Rummel Creek & Melrose Place Resurfacing. RESOLUTION 2009-9-32
accepting all bids and awarding the contracts to the lowest bidders as follows: Contract A–Alley Reconstruction 2009 – PAB Construction $179,867.60
Contract B- Rummel & Melrose – Buehler Asphalt Paving $ 87,549.50
The engineer’s estimate for the Alley Reconstruction is $238,527.30 and the engineer’s estimate for Rummel Creek & Melrose Place Resurfacing is $121,000.00. Motion by Kuck, second by Burnell. All ayes.
RESOLUTION 2009-9-33 accepting all bids and awarding the bid for Issue I-Round 23 ½ to the lowest bidder The Shelly Company, Findlay, Ohio with a bid of $274,244. The engineer’s estimate is $292,300. Motion by Schwartz, seconded by Meyer. All ayes.
First reading RESOLUTION 2009-9-34 entering into a contract with Garmann-Miller for architectural services for the new Electric Department service building. The cost not to exceed 7.5% of the project cost. The proposed site for the building will be Lot 16 and Lot 17 on the south side of Streine Drive at the Bunker Hill Industrial Park. Motion by Kuck, seconded by Burnell. All ayes.
Council approved a 5% increase in the Aetna health insurance plan which will be come due in October, 2009.
Schwartz made a motion to adjourn at 7:18 p.m. Second by Hoffman. All ayes.

Diane Gast, Fiscal Officer