Tuesday, March 26, 2013

Roll call showed the following members present on this date.  Burnell, Wills, Schwartz, Hoffman, Kuck and Stienecker.  Also present were Mayor Pape, Solicitor Smith, Village Administrator York, Chief of Police Harrod and Fiscal Officer Gast. 
Visitors were Mike Hibner, Greg and Carol Dennings, Margie Wuebker representing The Daily Standard and Meredith Enkoff representing The Evening Leader.
Minutes from the March 12 meeting were approved with a motion by Kuck.  Second by Hoffman.  All ayes.
Wills made a motion to approve a total expenditure for the month of  $653,074.12.  Second by Stienecker.  All ayes.
Mayor Pape made the following announcements in the Mayor’s Report:
- Updated Council on the interview process for the Chief of Police.
- Thanked the David Schwieterman family for a donation to buy more New Bremen flags for Bremenfest weekend.
- Announced an Open House for Chief Doug Harrod on March 27 at the Lockkeepers House from 3:30 to 5:30.
- Announced Community Garage Sales will be April 19 and 20.
- Established the Park Advisory Board as follows:  C. Shell, K. Trejo, J. Krieg/G. Jones, M. Hibner, D. Burnell, passed president of Bremenfest and swim team representative.
- Councilor Wills gave a financial projection update.
- Councilor Burnell gave an update on the Summer Landscaping Seminar held on March 19.
Third reading ORDINANCE 2013-2-6 accepting the retirement of Greg Dennings, Superintendent of Water, effective March 31, 2013. Dennings told Council that he would like to continue working for the Village at his present classification and pay per hour.  Council discussed the overtime hours on the weekend and agreed that all employees with water/wastewater licenses will rotate weekend duties at the Water Plant.  If any employee refuses the work related to the license, they will not be paid the extra $.50 per hour for the license they hold.  Supt. Greg Dennings agreed with Council and assured them a smooth transition at his retirement.  Motion by Kuck. Second by Wills. All ayes.
Third reading ORDINANCE 2013-2-7 approving the rehire of Greg Dennings, Water Superintendent, effective April 1, 2013.  Dennings will resume his duties at the same classification and rate of pay of $26.33.  Motion by Burnell.  Second by Wills.  All ayes.
Burnell made a motion to untable Resoluton 2013-2-5.  Second by Stienecker.  All ayes.  Third reading RESOLUTION 2013-2-5 amending Resolution 2012-1-2 authorizing engineering fees to Poggemeyer Design Group to include the Right-of-Way Plan for the Miami and Erie Canal Shared Trail Project in the amount of $25,974 and increasing the total cost of the engineering for the project to $92,536.  The New Bremen Foundation’s share is 22% of the $25,974.  Poggemeyer Design Group has applied for a grant through the ODNR for financial assistance through the Clean Ohio Trails Fund (COTF) for reimbursement for engineering fees associated with the Miami and Erie Canal Shared Use Trail.   
Third reading ORDINANCE 2013-2-5 creating a new R-C Transitional Zone for certain neighborhood business uses on a case-by-case basis in residential areas that have frontage along state routes.  The proposed zone would only be for properties that have a Washington Street address.  The Planning Commission has recommended in favor of this proposed zoning at the Feb 4, 2013 public hearing.  Hoffman made a motion to table the ordinance until the language could be amended to authorize the Planning Commission to decide if initially the property qualifies instead of the Board of Zoning.   Second by Wills.  All ayes.
Mote & Associates presented Council with a bid tabulation sheet for the Circle Drive Sanitary Sewer Improvements including Alt. #2 the Washington Street Sanitary Sewer and Water Main Replacement. RESOLUTION 2013-3-11 accepting all bids and awarding the bid to the lowest bidder Saintignon Excavating Company for the contract price of $486,223.54.  Motion by Wills.  Second by Stienecker.  Burnell, Wills and Hoffman ayes.  Schwartz, Kuck and Stienecker abstained.
Village Administrator York presented Council with the one and only bid for a debris collector.  RESOLUTION 2013-3-12 accepting the bid from Best Equipment for an ODB truck mounted vacuum debris collector for $93,458.35 delivered.  Motion by Schwartz.  Second by Hoffman.  All ayes.
Burnell made a motion to enter into Executive Session at 7:35 p.m. to discuss personnel.  Second by Hoffman.  All ayes.
Council came out of Executive Session at 8:15 p.m.  No action was taken.  Adjournment followed with a motion by Schwartz.  Second by Burnell.  All ayes.
Diane Gast, Fiscal Officer