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Village Council Minutes
Note: These minutes are unofficial until approved by Village Council Special Council Meeting April 29, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Schwartz, Hoffman, Kuck and Stienecker. Meyer was excused with a motion by Hoffman, second by Schwartz. Five ayes. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Brice Schmitmeyer, Curtis Brookhart, Kathy Hunt, Kim Prueter, Lynn Keller, Ashley Kruse, Karen Mauch and BJ Bethel representing The Evening Leader . Stienecker made a motion to approve a total expenditure for the month of $704,214.42. Second by Schwartz. Five ayes. Mayor Pape proclaimed May 1, 2008 May Day for Relay in conjunction with the Relay for Life event on June 13-14, 2008. Council discussed the results of the bids submitted for storm sewer cleaning in the vicinity of the northwest corner of SR 274 and SR 66. Village Administrator York presented the bids as follows:
RESOLUTION 2008-4-15 accepting all bids and awarding the bid to Hemleben Construction, Wapakoneta, Ohio. Project to be completed by the end of May. Motion by Schwartz, second by Hoffman. Five ayes. Kathy Hunt, CEO of Elmwood Communities, gave Council a presentation on Elmwood Communities, an assisted living complex providing care to senior and disabled adults. Elmwood is exploring the possibility of locating another facility in New Bremen. The proposed plan is a 12 acre site on the southwest corner of Amsterdam Road and South Walnut Street. The property will be developed in two phases. Phase one will be a 60 unit facility called Elmwood Assisted Living. Phase two would build duplex houses for seniors 55+ as ordered and sold. Elmwood's contingencies are completion of a market study, zoning approval, EPA and wetlands assessment, cost to bring utilities to the site and tax incentives to defray land costs. First reading ORDINANCE 2008-4-9 establishing and describing the boundaries of a Community Reinvestment Area (CRA) and designating a housing officer to administer the program and replacing the current Enterprise Zone. The CRA program allows communities to grant real estate tax abatements for economic development projects. The CRA program must be approved by the Ohio Department of Development. Motion by Kuck. Second by Burnell. Five ayes. Hoffman made a motion to adjourn at 7:13 p.m. Second by Kuck. Five ayes. ____________________________ ____________________________ Jeffrey L. Pape, Mayor Diane Gast, Fiscal Officer
April 22, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, and Village Administrator York. Visitors were BJ Bethel representing The Evening Leader and Margie Weubker representing The Daily Standard . Minutes from the April 8 meeting were approved with the following amendments: Page 2, paragraph 2, line 2 change to: authorizing the Village Administrator to bid and line 5 change to: not to exceed . Motion by Hoffman, second by Schwartz. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
The Finance Report will be presented on April 29, 2008. Kuck made a motion to suspend the rule. Second by Schwartz. All ayes. ORDINANCE 2008-4-8 adopting a supplement to the Code of Ordinances which are based on or make reference to sections of the Ohio Revised Code. Motion by Hoffman. Second by Stienecker. All ayes. Stienecker made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2008-4-12 entering into a contract with the New Bremen Emergency Medical Squad for the rendition of emergency medical services beginning Feb. 1, 2008 and ending Jan. 31, 2009. Motion by Schwartz. Second by Kuck. All ayes. Burnell made a motion to suspend the rule. Second by Hoffman. All ayes. RESOLUTION 2008-4-13 changing the date of the first Council Meeting in June, 2008, to coincide with the 175 th anniversary of the founding of the Village of New Bremen. The meeting will be held on June 11 at 6:30 pm at the Lock One Historic Site. Motion by Stienecker. Second by Schwartz. All ayes. Schwartz made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2008-4-14 authorizing the payment of $6000.00 to the New Bremen Swim and Dive Team for hiring coaches and providing equipment. Motion by Stienecker. Second by Schwartz. All ayes. Kuck made a motion to adjourn at 7:05 p.m. Second by Schwartz. All ayes. Village Administrator York presented a slide show of the Lock One Rehabilitation Project after the meeting. Diane Gast, Fiscal Officer April 8, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Village Administrator York and Chief of Police Harrod. Visitors were BJ Bethel representing The Evening Leader, Margie Weubker representing The Daily Standard , Cathy Schreima representing The Sidney Daily News and Karen Mauch. Minutes from the March 25 meeting were approved with a motion by Schwartz, second by Meyer. Five ayes. Mayor Pape made the following announcements in his Mayor's Report:
Karen Mauch, Economic Development Director, asked Council for approval for Midnet Media to update our current website. Council approved with a motion by Kuck, seconded by Burnell. All ayes. The cost is estimated at $4000-$5000. The Village of New Bremen will pay $4000.00 and the CIC will pay the balance. Schwartz made a motion to suspend the rule. Second by Kuck. Five ayes. Second and third reading ORDINANCE 2008-3-7 prohibiting parking on the south side of W. Plum Street a distance of 105 feet west of the intersection. Motion by Stienecker. Second by Meyer. Five ayes. Councilor Hoffman arrived tardy at 7:00 p.m. First reading RESOLUTION 2008-4-9 expressing opposition to HR 3359 Mobile Workforce State Income Tax Fairness and Simplification Act of 2007. The intent of the bill is to limit the authority of state and local governments to tax certain income. The proposed federal legislation negatively impacts municipal income taxes. Councilor Meyer, speaking in favor of HR 3359, voiced concerns on how it would affect small businesses that would have to hire bookkeepers to keep track of when workers were out of their area. Motion by Kuck, second by Schwartz. Kuck and Schwartz aye. Meyer, Stienecker, Burnell and Hoffman nay. Resolution failed. Council approved the purchase of an aerial view of the Village to Greg Garman at a cost of $550. The price includes the frame. Mayor Pape said the current photo was taken in 1980. Garman will also create a slide show depicting the Lock One Reconstruction Project from demolition to completion to be displayed at the Lockkeeper House at a cost of $375. All approved. Schwartz made a motion to suspend the rule. Second by Kuck. All ayes. RESOLUTION 2008-4-10 authorizing the purchase of a 2001 American LeFrance fire truck from Select trucks of McDonough, Ga. in accordance with the Ohio Revised Code Section 735.052. The cost of the apparatus is $165,000. The village will pay 75 percent of the purchase price, $131,250. The remainder will be paid by German Township Trustees. Councilman John Schwartz said that three New Bremen firefighters recently traveled to Georgia to look at the truck. Motion by Schwartz, second by Hoffman. All ayes. Burnell made a motion to suspend the rule. Second by Meyer. All ayes. RESOLUTION 2008-4-11 authorizing the Village Administrator to seek bids the cleaning of existing storm sewers under SR 66 and 274 in the vicinity of the proposed New Bremen-New Knoxville Rotary Centennial Park. Motion by Hoffman, second by Schwartz. All ayes. Schwartz made a motion to adjourn at 7:35 p.m. Second by Meyer. All ayes. Diane Gast, Fiscal Officer March 11 , 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith and Chief of Police Harrod. Visitors were Margie Wuebker representing The Daily Standard and BJ Bethel representing The Evening Leader. Minutes from the February 26 meeting were approved with a motion by Kuck, second by Schwartz. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Stienecker announced the deadline for the poster contest celebrating the 175 th birthday of New Bremen will be March 15, 2008. Winners will be announced on March 17, 2008. Kuck made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2008-3-7 amending Resolution 2008-1-3 by revising the engineering contract for the White Mountain Substation Upgrade Project proposed by GPD Group. The original amount of $149,450.00 was only for Phase III of the project. Phase I and Phase II were added and the total cost will not exceed $167,000.00. Motion by Stienecker, second by Burnell. All ayes. Burnell made a motion to suspend the rule. Second by Stienecker. All ayes. Second and third reading RESOLUTION 2008-2-6 authorizing the purchase of a 2008 Ford chassis (Buckeye Ford) and dump truck body (Kalida Truck Equipment) through the State purchasing Program at a cost of $57,876.00. This will replace a Public Works vehicle that will be used at the Parks Dept. Motion by Hoffman, seconded by Burnell. All ayes. First reading ORDINANCE 2008-3-5 authorizing a step raise for the Economic Development Director from E-21 at $16.13 per hour to F-21 at $16.45 per hour. Meyer asked for a report explaining the duties performed and the accomplishments to date. Motion by Kuck. Second by Schwartz. All ayes. Meyer made a motion to adjourn at 8:15 p.m. Second by Hoffman. All ayes. MUSCO Sports Lighting gave a presentation about directional lighting of the Bremenfest ball diamonds at 6:30 p.m. before the regular scheduled Council Meeting. Diane Gast, Fiscal Officer February 26, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith and Chief of Police Harrod. Visitors were Margie Wuebker representing The Daily Standard and BJ Bethel representing The Evening Leader. Minutes from the February 12 meeting were approved with a motion by Hoffman, second by Meyer. All ayes. Stienecker made a motion to approve a total expenditure for the month of $907,188.34. Second by Schwartz. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Kuck made a motion to suspend the rule. Second by Burnell. All ayes. Second and third reading ORDINANCE 2008-2-3 authorizing a change in job title from Village Planner to Economic Development Director due to some confusion and doubt about what the title means. No changes are proposed in wages or job duties. Motion by Hoffman. Second by Schwartz. All ayes. First reading RESOLUTION 2008-2-6 authorizing the purchase of a 2008 Ford chassis and dump truck body through the State purchasing Program at a cost of $57,876.00. This will replace a Public Works vehicle that will be used at the Parks Dept. Motion by Stienecker, seconded by Kuck. All ayes. Schwartz made a motion to suspend the rule. Second by Burnell. All ayes. ORDINANCE 2008-2-4 amending Ordinance 2006-2-8 revising the rental rate of the Crown Pavilion from $75.00 to $100.00. In addition, residents within the New Bremen school district will be able to reserve the shelter houses and Crown Pavilion one year in advance of the event date and people residing outside the school district may reserve the shelter houses and Crown Pavilion on January 1 of the current year. Motion by Stienecker, seconded by Burnell. All ayes. Schwartz made a motion to adjourn at 7:55 p.m. Second by Stienecker. All ayes. Diane Gast, Fiscal Officer February 12, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Administrator York. Matt Krieg was a visitor. Minutes from the January 22 meeting were approved with a motion by Hoffman, second by Kuck. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Kuck made a motion to suspend the rule and have second and third readings. Second by Hoffman. All ayes. RESOLUTION 2008-1-3 entering into a contract with GPD Associates for the rendering of engineering services for the White Mountain Substation Upgrade Project. The cost not to exceed $149,450.00. Motion by Stienecker, second by Schwartz. All ayes. Schwartz made a motion to suspend the rule and have second and third readings. Second by Burnell. All ayes. RESOLUTION 2008-1-4 authorizing the Village Administrator to advertise for bids for one (1) 10 MVA transformer for the Substation Upgrade Project. Motion by Stienecker, second by Hoffman. All ayes. Burnell made a motion to suspend the rule. Second by Kuck. All ayes. RESOLUTION 2008-2-5 proclaiming a resolution of necessity for the Teton Subdivision Project including Deer Drive from E. Monroe Street to Fox Street and E. Front Street from the Kuest Ditch to Elk Drive. Motion by Hoffman. Second by Meyer. All ayes. First reading ORDINANCE 2008-2-3 authorizing a change in job title from Village Planner to Economic Development Director due to some confusion and doubt about what the title means. No changes are proposed in wages or job duties. Motion by Burnell. Second by Stienecker. All ayes. Schwartz made a motion to adjourn at 8:20 p.m. Second by Stienecker. All ayes. DIANE GAST, FISCAL OFFICER January 22, 2008 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Administrator York. Visitors were Margie Wuebker representing The Daily Standard , BJ Bethel representing The Evening Leader and Cathy Schreima representing The Sidney Daily News . Minutes from the January 8 meeting were approved with a motion by Kuck, second by Hoffman. All ayes. Stienecker made a motion to approve a total expenditure for the month of January in the amount of $525,776.05. Second by Schwartz. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Third reading RESOLUTION 2007-12-40 authorizing the Emergency Management Cooperative per capita assessments for 2008 in the amount of $1646.15. Motion by Schwartz, seconded by Hoffman. All ayes. Hoffman made a motion to suspend the rules. Second by Meyer. All ayes. RESOLUTION 2008-1-2 authorizing the purchase of a 2008 Ford Crown Victoria police interceptor from Statewide Ford in Van Wert, Ohio. The State Purchasing price is $20,053. Motion by Stienecker, second by Hoffman. All ayes. First reading RESOLUTION 2008-1-3 entering into a contract with GPD Associates for the rendering of engineering services for the White Mountain Substation Upgrade Project. The cost not to exceed $149,450.00. Motion by Kuck, second by Hoffman. All ayes. First reading RESOLUTION 2008-1-4 authorizing the Village Administrator to advertise for bids for one (1) 10 MVA transformer for the Substation Upgrade Project. Motion by Stienecker, second by Schwartz. All ayes. Schwartz made a motion to adjourn at 8:15 p.m. Second by Burnell. All ayes. Diane Gast, Fiscal Officer January 8, 2008 Mayor Pape administrated the Oath of Office to Councilors Schwartz and Hoffman. Roll call showed the following members present for the regular meeting held this date. Meyer, Schwartz, Hoffman, Kuck and Stienecker. Burnell was excused with a motion by Stienecker, seconded by Hoffman. Five ayes. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Administrator York. Councilor Kuck was elected President of Council with a motion by Schwartz, seconded by Meyer. Four ayes. Kuck abstained. Visitors were Margie Wuebker representing The Daily Standard , BJ Bethel representing The Evening Leader and Cathy Schreima representing The Sidney Daily News . Minutes from the December 12 meeting were approved with a motion by Hoffman, second by Schwartz. Five ayes. Meyer made a motion to approve a total expenditure for the month of December in the amount of $906,342.47. Second by Schwartz. Five ayes. Mayor Pape made the following announcements in his Mayor's Report:
Stienecker made a motion to suspend the rule. Second by Kuck. Five ayes. ORDINANCE 2008-1-1 approving the 2008 Annual Appropriations. Motion by Schwartz. Second by Kuck. Five ayes. Meyer made a motion to suspend the rule. Second by Stienecker. Five ayes. ORDINANCE 2008-1-2 authorizing transfers from the Income Tax Fund in the amount of $500,000.00 to the General Fund - $325,000.00; Street Construction Fund - $125,000.00 and Parks and Recreation Fund - $50,000.00. Motion by Meyer, second by Kuck. Five ayes. Third reading RESOLUTION 2007-11-38 entering into a contract with Stephen L. Smith Co., L.P.A. for the rendition of legal services beginning Jan. 1, 2008 and ending Dec. 31, 2009. Motion by Hoffman, seconded by Schwartz. Five ayes. Third reading RESOLUTION 2007-11-39 entering into a contract with Robert W. Kehoe for the rendition of services as Mayor's Court Magistrate beginning Jan. 1, 2008 and ending Dec. 31, 2008. Motion by Stienecker, seconded by Kuck. Five ayes. Second reading RESOLUTION 2007-12-40 authorizing the Emergency Management Cooperative per capita assessments for 2008 in the amount of $1646.15. Motion by Schwartz, seconded by Hoffman. Five ayes. Kuck made a motion to suspend the rule. Second by Meyer. Five ayes. RESOLUTION 2008-1-1 authorizing change order #1 to the North Franklin Street Project to replace sanitary sewer a cost of $35,752.08. Motion by Stienecker. Second by Hoffman. Five ayes. Kuck made a motion to amend the 9/26/06 minutes, page 1, paragraph 6, line 1 change First reading to Emergency reading. Second by Hoffman. Five ayes. Schwartz made a motion to adjourn at 8:15 p.m. Second by Meyer. Five ayes. Diane Gast, Fiscal Officer December 11, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Administrator York. Visitor Mark Manuel was present. Minutes from the November 27 meeting were approved with a motion by Hoffman, second by Schwartz. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Third reading ORDINANCE 2007-11-41 rezoning the west part of Lot 35, 18 N. Franklin Street, from R-2 to C-1 as recommended by the Planning Commission for a parking lot at the new Crown office building. Motion by Kuck, second by Hoffman. All ayes. First reading RESOLUTION 2007-12-40 authorizing the Emergency Management Cooperative per capita assessments for 2008 in the amount of $1646.15. Motion by Stienecker, seconded by Burnell. All ayes. Third reading RESOLUTION 2007-11-36 authorizing expenditure of funds in the amount of $65,000.00 from January 1, 2008 through January 8, 2008 at which time the 2008 Appropriations will be adopted. Motion by Hoffman. Second by Schwartz. All ayes. Third reading ORDINANCE 2007-11-44 authorizing an increase of 4.5% in the Water Rates. The higher costs to operate the Water Plant were factored into the formula. The result of this increase over time, should build up the cash fund balance of the Water and Sewer Funds. Motion by Burnell. Second by Stienecker. All ayes. Second reading RESOLUTION 2007-11-38 entering into a contract with Stephen L. Smith Co., L.P.A. for the rendition of legal services beginning Jan. 1, 2008 and ending Dec. 31, 2009. Motion by Kuck, seconded by Meyer. All ayes. Second reading RESOLUTION 2007-11-39 entering into a contract with Robert W. Kehoe for the rendition of services as Mayor's Court Magistrate beginning Jan. 1, 2008 and ending Dec. 31, 2008. Motion by Stienecker, seconded by Meyer. All ayes. Kuck made a motion to suspend the rule. Second by Burnell. All ayes. Second and third reading ORDINANCE 2007-11-45 authorizing a 3% cost of living adjustment for all full time and permanent part time employees. Motion by Kuck. Second by Burnell. All ayes. Schwartz made a motion to suspend the rule. Second by Kuck. All ayes. RESOLUTION 2007-12-41 authorizing change order number 1 for the Lock One Landscaping Project in the amount of $6223.00 for a revised contract total of $244,715.00. Motion by Schwartz. Second by Hoffman. All ayes. Kuck made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2007-12-42 authorizing change order number 2 by changing the completion date of the Lock One Rehabilitation Project to June 15, 2007. Motion by Hoffman. Second by Kuck. All ayes. Hoffman made a motion to suspend the rule. Second by Burnell. All ayes. ORDINANCE 2007-12-46 appointing Alex Lampert as a part time police officer and classification Patrolman I Partime at the rate of $10.47 per hour. Motion by Burnell, seconded by Kuck. All ayes. Schwartz made a motion to adjourn at 7:12 p.m. Second by Burnell. All ayes. Diane Gast, Fiscal Officer November 27, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith and Administrator York. Visitors were Margie Wuebker representing The Daily Standard , BJ Bethel representing The Evening Leader. Minutes from the November 13 meeting were approved with a motion by Stienecker, second by Meyer. All ayes. Meyer made a motion to approve a total expenditure for the month of $595,850.63. Second by Kuck. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
Second reading ORDINANCE 2007-11-41 rezoning the west part of Lot 35, 18 N. Franklin Street, from R-2 to C-1 as recommended by the Planning Commission for a parking lot at the new Crown office building. Motion by Kuck, second by Meyer. All ayes. Burnell made a motion, seconded by Stienecker, to untable the third reading of ORDINANCE 2007-9-39. All ayes. The ordinance authorizes changes to the Zoning Code as recommended by the Planning Commission. The proposed changes will tighten the zoning standards of the R-1, 2, 3 Residential Zones; set time limits for the commencement of construction or land usage; restrict fences; and establish or increase related fees. The ordinance also creates an Agricultural Zone A-1. Schwartz made a motion to have the third reading, seconded by Kuck. All ayes. Second reading RESOLUTION 2007-11-36 authorizing expenditure of funds in the amount of $65,000.00 from January 1, 2008 through January 8, 2008 at which time the 2008 Appropriations will be adopted. Motion by Hoffman. Second by Burnell. All ayes. Second reading ORDINANCE 2007-11-44 authorizing an increase of 4.5% in the Water Rates. The higher costs to operate the Water Plant were factored into the formula. The result of this increase over time, should build up the cash fund balance of the Water and Sewer Funds. Motion by Stienecker. Second by Hoffman. All ayes. First reading RESOLUTION 2007-11-38 entering into a contract with Stephen L. Smith Co., L.P.A. for the rendition of legal services beginning Jan. 1, 2008 and ending Dec. 31, 2009. Motion by Kuck, seconded by Hoffman. All ayes. First reading RESOLUTION 2007-11-39 entering into a contract with Robert W. Kehoe for the rendition of services as Mayor's Court Magistrate beginning Jan. 1, 2008 and ending Dec. 31, 2008. Motion by Meyer, seconded by Hoffman. All ayes. Mayor Pape announced Donna Albers will not be going ahead with her recycling program. First reading ORDINANCE 2007-11-45 authorizing a 3% cost of living adjustment for all full time employees. Motion by Kuck. Second by Stienecker. All ayes. Burnell made a motion to adjourn at 7:10 p.m. Second by Stienecker. All ayes. Diane Gast, Fiscal Officer November 13, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, and Stienecker. Kuck was excused with a motion by Hoffman, seconded by Stienecker. Five ayes. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith and Administrator York. Visitors were Margie Wuebker representing The Daily Standard , BJ Bethel representing The Evening Leader, Mark Manuel, Don Riethman, Crysta and Tony Blanton and Karen Mauch. Minutes from the October 23 meeting were approved with a motion by Meyer, second by Schwartz. Five ayes. Mayor Pape made the following announcements in his Mayor's Report:
The New Bremen-New Knoxville Rotary Club asked the Village for some direction about the spacing of the cast iron posts at the Rotary Centennial Park. Council decided the layout should be at the Rotary Club's discretion. First reading ORDINANCE 2007-11-41 rezoning the west part of Lot 35, 18 N. Franklin Street, from R-2 to C-1 as recommended by the Planning Commission for a parking lot at the new Crown office building. Crysta and Tony Blanton, 17 N. Franklin Street, expressed their disapproval of the zoning change. Motion by Hoffman, second by Stienecker. Five ayes. Burnell made a motion to suspend the rule. Second by Stienecker. Five ayes. ORDINANCE 2007-11-42 rezoning Lots 1 & 2 of the Walnut Street Subdivision to Planned Unit Development (PUD) as recommended by the Planning Commission and proposed by Riethman Builders. Motion by Hoffman. Second by Schwartz. Five ayes. Meyer made a motion, seconded by Hoffman to untable the third reading of ORDINANCE 2007-6-30. This ordinance amends the format of the Employee Handbook to make provisions and recent amendments easier to locate. Third reading. Motion by Burnell, second by Hoffman. Five ayes. Burnell made a motion to suspend the rule. Second by Meyer. Five ayes. ORDINANCE 2007-11-43 amending the Employee Handbook 4.3 Overtime by restricting comp time from the overtime calculation and leaving sick time, vacation time and personal time in the calculation when determining the 40 hour week and 4.5 Callout Pay defining emergency situation as a serious situation or occurrence that happened unexpectedly and demands immediate attention. In addition, paragraph D was added to Section 4.9 Clothing Allowance authorizing Flame Retardant clothing for the Electric Dept. Motion by Hoffman. Second by Burnell. Five ayes. Third reading of ORDINANCE 2007-9-39 remained tabled for further review. The ordinance authorizes changes to the Zoning Code as recommended by the Planning Commission. The proposed changes will tighten the zoning standards of the R-1, 2, 3 Residential Zones; set time limits for the commencement of construction or land usage; restrict fences; and establish or increase related fees. The ordinance also creates an Agricultural Zone A-1. The Public Hearing to consider the Zoning Code changes was held on October 23, 2007 at 6:30 p.m. First reading RESOLUTION 2007-11-36 authorizing expenditure of funds from January 1, 2008 through January 8, 2008 at which time the 2008 Appropriations will be adopted. Motion by Meyer. Second by Hoffman. Five ayes. RESOLUTION 2007-11-37 accepting all bids for sodium hypochlorite, rock salt and street salt for the 2007-2008 season and awarding the bids to the lowest bidders.
Motion by Hoffman, seconded by Schwartz. Five ayes. First reading ORDINANCE 2007-11-44 authorizing an increase of 4.5% in the Water Rates. The higher costs to operate the Water Plant were factored into the formula. The result of this increase over time, should build up the cash fund balance of the Water and Sewer Funds. Motion by Burnell. Second by Meyer. Five ayes. Mayor Pape introduced the idea of buying a large quantity of New Bremen red and black flags and then selling them to the community. Solicitor Smith suggested that an organization sell the flags. Stienecker offered to ask the New Bremen Historical Association if they would be interested. Council discussed the recycling survey and decided to leave it on the agenda and make a decision at the next meeting. Meyer made a motion to enter into Executive Session at 7:52 p.m. to discuss personnel. Second by Hoffman. Five ayes. Council came out of Executive Session at 8:15 p.m. Adjournment followed with a motion by Hoffman, second by Meyer. Five aye. Diane Gast, Village Fiscal Officer OCTOBER 23, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith and Administrator York. Visitors were Margie Wuebker representing The Daily Standard , BJ Bethel representing The Evening Leader, Steven Bertke, Board of Zoning Appeals and Karen Mauch. Minutes from the October 9 meeting were approved with a motion by Kuck, second by Stienecker. All ayes. Meyer mad a motion to approve a total expenditure for the month of $525,669.45. Second by Schwartz. All ayes. Mayor Pape made the following announcements in his Mayor's Report:
The third reading of ORDINANCE 2007-6-30 approving the revised copy of the Village of New Bremen Employee Handbook remained tabled. Council discussed restricting comp time from the overtime calculation and leaving sick time, vacation time and personal time in the calculation when determining the 40 hour week and changes to the callout pay language. Council also talked about the language needed to issue protective clothing for the Electric Dept. Council elected to not take any action on the third reading until they could choose the proper language. Kuck made a motion, seconded by Burnell to table Ordinance 2007-9-39 for further review. All ayes. The Ordinance authorizes changes to the Zoning Code as recommended by the Planning Commission. The proposed changes will tighten the zoning standards of the R-1, 2, 3 Residential Zones; set time limits for the commencement of construction or land usage; restrict fences; and establish or increase related fees. The Public Hearing to consider the Zoning Code changes was held during this meeting on October 23, 2007 at 6:30 p.m. Burnell made a motion to suspend the rule. Second by Hoffman. All ayes. RESOLUTION 2007-10-35 authorizing the Village Administrator to seek bids for sodium hypochlorite, rock salt and street salt for the 2007-2008 season. Motion by Schwartz, seconded by Burnell. All ayes. Kuck made a motion to adjourn at 7:05 p.m. Second by Hoffman. All ayes. Diane Gast, Fiscal Officer OCTOBER 9, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Kuck and Stienecker. Hoffman was excused with a motion by Stienecker, second by Schwartz. Five ayes. Also present were Mayor Pape, Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Administrator York. Visitors were Margie Wuebker representing The Daily Standard and Karen Mauch. Minutes from the September 21 meeting were approved with the following amendment: Page 2, paragraph 5, line 4 change October to September. Motion by Kuck, second by Stienecker. Five ayes. Mayor Pape made the following announcements in his Mayor’s Report:
Meyer made a motion to remove the third reading of ORDINANCE 2007-6-30 approving the revised copy of the Village of New Bremen Employee Handbook from the table. Second by Kuck. Five ayes. Council discussed restricting comp time from the overtime calculation and leaving sick time, vacation time and personal time in the calculation when determining the 40 hour week. Council also discussed language to issue protective clothing for the Electric Dept. Council elected to table the third reading until they could choose the proper language. Motion to table by Kuck, second by Stienecker. Five ayes. Third reading RESOLUTION 2007-9-33 authorizing the Village Administrator to enter into a contract with AMP-Ohio for the Prairie State Energy Campus Project located in Illinois. Motion by Burnell. Second by Schwartz. Five ayes. Third reading RESOLUTION 2007-9-34 authorizing the Village Administrator to enter into a contract with AMP-Ohio for the Hydro Power Sales Project located on the Ohio River. Motion by Meyer. Second by Schwartz. Five ayes. Meyer made a motion, second by Kuck, to untable the second reading ORDINANCE 2007-9-39. Five ayes. The Ordinance authorizes changes to the Zoning Code as recommended by the Planning Commission. The proposed changes will tighten the zoning standards of the R-1, 2, 3 Residential Zones; set time limits for the commencement of construction or land usage; restrict fences; and establish or increase related fees. The Public Hearing to consider the Zoning Code changes will be held on October 23, 2007 at 6:30 p.m. Burnell made a motion to have second reading. Second by Meyer. Five ayes. Kuck made a motion to suspend the rule. Second by Burnell. Five ayes. ORDINANCE 2007-10-40 adopting a Public Records Policy for the Village and its various departments, committees, commissions, boards and instrumentalities. Motion by Stienecker. Second by Meyer. Five ayes. Burnell made a motion to adjourn at 7:21 p.m. Second by Schwartz. Five ayes. Diane Gast, Fiscal Officer SEPTEMBER 25, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Village Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Margie Wuebker representing The Daily Standard and BJ Bethel representing The Evening Leader. Minutes from the September 11 meeting were approved with the following amendment: Page 2, paragraph 6, line 5 remove and swimming pools. Motion by Hoffman, second by Meyer. All ayes. Meyer made a motion to approve a total expenditure for the month of $568,968.11. Second by Schwartz. All ayes. Mayor Pape made the following announcements in his Mayor’s Report:
Meyer made a motion to remove the third reading of ORDINANCE 2007-6-30 approving the revised copy of the Village of New Bremen Employee Handbook from the table. Second by Kuck. All ayes. Council discussed restricting comp time from the overtime calculation and leaving sick time, vacation time and personal time in the calculation when determining the 40 hour week. Council also discussed call out pay expressing that call out is required to be of an emergency nature. In addition, Council expects seasonal employees to be on a weekend rotation basis next summer to cover routine weekend duties. Council elected to table the third reading until they could choose the proper language. Motion to table by Stienecker, second by Kuck. All ayes. Second reading RESOLUTION 2007-9-33 authorizing the Village Administrator to enter into a contract with AMP-Ohio for the Prairie State Energy Campus Project located in Illinois. Motion by Burnell. Second by Hoffman. All ayes. Second reading RESOLUTION 2007-9-34 authorizing the Village Administrator to enter into a contract with AMP-Ohio for the Hydro Power Sales Project located on the Ohio River. Motion by Hoffman. Second by Schwartz. All ayes. Kuck made a motion, second by Stienecker, to table the second reading ORDINANCE 2007-9-39 accepting changes to the Zoning Code as recommended by the Planning Commission. The proposed changes will tighten the zoning standards of the R-1, 2, 3 Residential Zones; set time limits for the commencement of construction or land usage; restrict fences; and establish or increase related fees. All ayes. The Public Hearing to consider the Zoning Code changes will be held on October 23, 2007 at 6:30 p.m. Council discussed a Public Records Request Policy and placed it on the agenda for the October 9 meeting. Schwartz made a motion to adjourn at 7:35 p.m. Second by Burnell. All ayes. Diane Gast, Village Fiscal Officer SEPTEMBER 11, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Village Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Roger Steinke, Bill Wente, Mark Manuel, Margie Wuebker representing The Daily Standard and BJ Bethel representing The Evening Leader. Minutes from the August 28 meeting were approved with the following amendment: Page 1, paragraph 10, line 10 change to between 2nd and Pearl Streets. Motion by Hoffman, second by Kuck. All ayes. Mayor Pape made the following announcements in his Mayor’s Report:
Bill Wente representing the New Bremen – New Knoxville Rotary Club, offered their proposal for the NB-NK Rotary Club Centennial Park Project. The revised plan would be done in three phases. The Rotary Club requested that the Village provide dredging and grading up to $2500, seeding of the construction area, gravel for the walkway and rope between the cast iron posts. Kuck made a motion to suspend the rule. Second by Schwartz. All ayes. RESOLUTION 2007-9-32 approving Phase I of the plan for the NB-NK Rotary Club Centennial Park as presented with the option of reducing the number of cast iron posts if desired. Motion by Stienecker, second by Hoffman. All ayes. Mark Manuel representing Crown Equipment Corp. was present to answer questions concerning the Walnut Street Subdivision. Burnell made a motion to suspend the rule. Seconded by Stienecker. All ayes. ORDINANCE 2007-9-36 accepting the plat of the Walnut Street Subdivision and the 0streets. Motion by Kuck, second by Schwartz. All ayes. Mark Manuel explained the proposed zoning changes for the Walnut Street Subdivision to Council. Hoffman made a motion to suspend the rule, second by Schwartz. All ayes. ORDINANCE 2007-9-37 rezoning certain sections of the Walnut Street Subdivision from C-2 as follows: Lots 1 and 2 to PUD; Lots 3 – 6 and Lots 9 – 15 to R-1; Lots 7 and 8 to R-2. Motion by Stienecker. Second by Kuck. All ayes. Burnell made a motion to suspend the rule. Second by Meyer. All ayes. ORDINANCE 2007-9-38 designating stop streets in the Walnut Street Subdivision as follows: Kuenning Street at Walnut Street; Gilberg Street at Walnut Street; Gilberg Street at Kuenning Street. Motion by Schwartz. Second by Kuck. All ayes. The third reading of ORDINANCE 2007-6-30 approving the revised copy of the Village of New Bremen Employee Handbook remained tabled for further review. Third reading Resolution 2007-8-28 accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor. Motion by Meyer, second by Hoffman. All ayes. Third reading ORDINANCE 2007-8-34 defining the intended purpose of the Lock One Parking Lot by prohibiting parking of vehicles in the lot for longer than three (3) hours. Motion by Schwartz. Second by Meyer. All ayes. First reading RESOLUTION 2007-9-33 authorizing the Village Administrator to enter into a contract with AMP-Ohio for the Prairie State Energy Campus Project located in Illinois. Motion by Kuck. Second by Meyer. All ayes. First reading RESOLUTION 2007-9-34 authorizing the Village Administrator to enter into a contract with AMP-Ohio for the Hydro Power Sales Project located on the Ohio River. Motion by Schwartz. Second by Burnell. All ayes. First reading ORDINANCE 2007-9-39 accepting changes to the Zoning Code as recommended by the Planning Commission. The proposed changes will tighten the zoning standards of the R-1, 2, 3 Residential Zones; set time limits for the commencement of construction or land usage; restrict fences; and establish or increase related fees. Motion by Burnell. Second Hoffman. All ayes. Kuck made a motion to adjourn at 7:50 p.m. Second by Schwartz. All ayes. Diane Gast, Village Fiscal Officer August 28, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman and Kuck. Stienecker was excused with a motion by Hoffman, seconded by Schwartz. Five ayes. Also present were Mayor Pape, Village Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Maureen and David Bertelsen, Kelly and Andrew Bernhold, Brad Garmann and BJ Bethel representing The Evening Leader . Minutes from the August 14 meeting were approved with a motion by Kuck, second by Hoffman. Five ayes. Meyer made a motion to approve a total expenditure for the month of $613,114.92. Second by Schwartz. Five ayes. Mayor Pape made the following announcements in his Mayor’s Report:
Second reading ORDINACE 2007-8-34 defining the intended purpose of the Lock One Parking Lot. Motion by Burnell. Second by Kuck. Five ayes. The third reading of ORDINANCE 2007-6-30 approving the revised copy of the Village of New Bremen Employee Handbook remained tabled for further review. Council discussed some sections of the handbook. Third reading RESOLUTION 2007-7-26 authorizing a Power Sales Contract with American Municipal Power of Ohio for a coal-fired generating plant. Motion by Kuck, second by Burnell. Five ayes. Second reading Resolution 2007-8-28 accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor. Motion by Meyer, second by Hoffman. Five ayes. Village Administrator York announced the bids for the N. Franklin Street Project as follows:
RESOLUTION 2007-8-31 accepting all bids for the improvement of portions of N. Franklin Street between W. Monroe Street and 1st Street; the replacement of the water main only on N. Franklin Street between 1st and 2nd Streets; and the replacement of curbs and sidewalks on E. Monroe Street between Washington Street and Walnut Street and awarding the bid to the lowest bidder Chuck Samples General Contractor of Celina with their total bid of $295,889.41. Motion by Hoffman, seconded by Schwartz. Five ayes. Maureen Bertelsen asked Council about curbside recycling. Hoffman explained that Donna Albers was studying the idea of curbside recycling. Bertelsen asked that a deadline be placed on Albers to decide if she was going to proceed with the curbside recycling. Recycle bins were also discussed to make it more convenient when the Boy Scout recycle center is closed. Council will review the idea further. Brad Garmann of Garmann / Miller Architects-Engineers presented a preliminary drawing of restrooms and storage building at the Crown Pavilion. The total sq. ft. ground level is 1728 and the upper level is 336. The engineering estimate for the project with the upper level room is $325,300 and without the upper level room $281,400. Council will review the options. Burnell made a motion to adjourn at 8:00 p.m. Second by Hoffman. Five ayes. Diane Gast, Village Fiscal Officer
Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Village Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Joe Eilerman, Todd Speelman, Austin Speelman, Margie Wuebker, representing The Daily Standard and BJ Bethel representing The Evening Leader. Minutes from the July 24 meeting were approved with the following amendments: Page 1, paragraph 5, line 3 change culver to culvert. Motion by Schwartz, second by Stienecker. All ayes. Mayor Pape made the following announcements in his Mayor’s Report:
Joe Eilerman, original committee person for the Morrison Bridge acquisition, expressed his concerns about the recently painted red color of the bridge. Eilerman wanted the bridge to be repainted black which fits within most historical codes for the state. He explained the committee members initially sought input from a state preservation officer regarding appropriate color choices. Schwartz made a motion to suspend the rule. Second by Burnell. ORDINANCE 2007-8-32 specifying the Morrison Bridge be repainted black and remain black henceforth. Motion by Schwartz, seconded by Burnell. All ayes. The third reading of ORDINANCE 2007-6-30 approving the revised copy of the Village of New Bremen Employee Handbook remained tabled for further review. Second reading RESOLUTION 2007-7-26 authorizing a Power Sales Contract with American Municipal Power of Ohio for a coal-fired generating plant. Motion by Kuck, second by Stienecker. All ayes. First reading Resolution 2007-8-28 accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor. Motion by Stienecker, second by Hoffman. All ayes. Village Administrator York informed Council that there was only one refuse bid from Maharg, Inc. The bid remained the same as Maharg’s current contract with no increases. RESOLUTION 2007-8-29 accepting the bid and awarding the contract to Maharg, Inc. Motion by Hoffman, seconded by Kuck. All ayes. Kuck made a motion to suspend the rule. Second by Stienecker. All ayes. RESOLUTION 2008-8-30 authorizing the digital water softener controls for the Water Plant to be paid from the Income Tax Fund. The vendor is Artesian of Pioneer, Inc. and the cost is $15,857.00. Motion by Hoffman, seconded by Meyer. All ayes. Burnell made a motion to suspend the rule. Second by Hoffman. All ayes. ORDINANCE 2007-8-33 determining to proceed with the improvement of portions of N. Franklin Street between W. Monroe Street and 1st Street; the replacement of the water main only on N. Franklin Street between 1st and 2nd Streets; and the replacement of curbs and sidewalks on E. Monroe Street between Washington Street and Walnut Street. Motion by Hoffman, second by Burnell. All ayes. First reading ORDINACE 2007-8-34 defining the intended purpose of the Lock One Parking Lot. Motion by Burnell. Second by Hoffman. All ayes. Kuck made a motion to suspend the rule. Second by Burnell. All ayes. ORDINANCE 2007-8-35 authorizing the Chief of Police to order the closing of Village streets and other public ways for civic events. Motion by Stienecker, seconded by Schwartz. All ayes. Burnell made a motion, second by Schwartz to approve engineering for 5 new projects. Cherry and Park Streets; N. Canal and Oak Streets; S. Canal Street; 3 alleys and Bunker Hill detention pond. All ayes. Hoffman made a motion to adjourn at 7:40 p.m. Second by Burnell. All ayes. Diane Gast, Village Fiscal Officer July 24, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Village Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Mark Manual, representing Crown Equipment Corp., Wm. Poeppelman and Bill Woehrmyer representing the New Bremen Rod and Gun Club, Lisa Davidson and Cathi Hall representing Topsy Turvy Toys, Margie Wuebker, representing The Daily Standard and BJ Bethel representing The Evening Leader. Minutes from the July 10 meeting were approved with the following amendments: Page 1, paragraph 8, line 9 add Resolution 2007-7-23. Page 2, paragraph 5, line 7 add net $4800.00. Motion by Hoffman, second by Schwartz. All ayes. Meyer made a motion to approve a total expenditure for the month of $800,183.18. Second by Kuck. All ayes. Mayor Pape made the following announcements in his Mayor’s Report:
Bill Woehrmyer, representing the New Bremen Rod and Gun Club, requested that Village electric be supplied to the club without annexation. The club currently receives water and sewer service. Regulations prohibit the extension of services to properties outside the Village. The club has no plans to annex because the Village has an ordinance prohibiting the discharge of firearms. The Village has a 99-year lease with the club for the well field on the property. Council decided to take the matter under advisement noting that the Village Administrator favors following the current regulations which would not allow providing Village electric outside the corporation limits. Mayor Pape informed Council that an anonymous Donor Directed Fund from the New Bremen Foundation will make an annual $1500 donation to cover the operating cost difference of the gas lights for 10 years. The 10 gas lights in the landscape design will be paid for by the New Bremen Historic Association. Council decided to proceed with the gas lights. Third reading ORDINANCE 2007-6-28 authorizing the petition for the vacation of the alley bordered by East Monroe Street, East Front Street, South Washington Street and South Walnut Street. Crown Equipment Corporation and Schafer Investments Ltd. are the owners of the real properties abutting the alley. The Village would have an easement for utilities. Mark Manuel was present to answer questions concerning the alley. Motion by Burnell, second by Stienecker. All ayes. Kuck made a motion to table the third reading of ORDINANCE 2007-6-30 approving the revised copy of the Village of New Bremen Employee Handbook for further review. Second by Schwartz. All ayes. Burnell made a motion to suspend the rule. Second by Kuck. All ayes. RESOLUTION 2007-7-27 authorizing a Resolution of Necessity for the North Franklin Street Improvement Project including the reconstruction of N. Franklin St. between W. Monroe St. and 1st St.; the replacement of the water main only on N. Franklin St. between 1st and 2nd Streets; and the replacement of curbs and sidewalks on E. Monroe St. between Washington St. and Walnut St. Motion by Hoffman, seconded by Stienecker. All ayes. Village Administrator
York updated Council about the Teton Subdivision. Diane Gast, Fiscal Officer July 10, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Village Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Mark Manual, representing Crown Equipment Corp., Mike Holt representing Freytag & Associates, Margie Wuebker, representing The Daily Standard and Mary Bargdill representing The Evening Leader. Minutes from the June 26 meeting were approved with a motion by Meyer. Second by Hoffman. All ayes. Mayor Pape made the following announcements in his Mayor’s Report:
Third reading RESOLUTION 2007-6-18 authorizing a refund check of $8483.56 to FEMA for not maintaining our required cost share of at least 10% of fire grant number EMW-2004-FG-17658. Village Administrator York noted the Township was informed of the refund. Motion by Meyer, seconded by Schwartz. All ayes. Second reading ORDINANCE 2007-6-28
authorizing the petition for the vacation of the alley bordered
by East Monroe Street, East
Front Street, South Washington Street and South Walnut Street.
Crown Equipment Corporation and Schafer Investments Ltd. are
the owners of the real properties abutting the alley. The Village
would
have an easement for utilities. Mark Manuel was present to answer
questions concerning the alley. Motion by Kuck, second by Stienecker.
All ayes. Village administrator York presented
the Lock One Landscaping Project bids as follows: Milligan Construction Co., Inc. $280,715.00 The engineering estimate is $235,000.00. Council discussed gas lights as compared to electric lighting and agreed to ask for public input before making the decision. The completion date for the project is September 30, 2007. Stienecker made a motion to accept all bids and award the bid to Jutte Excavating as the lowest and best base bid. Second by Kuck. All ayes. Kuck made a motion to suspend the rule. Second by Meyer. All ayes. RESOLUTION 2007-7-24 authorizing the purchase of 2008 Ford F-450 w/6.4L OHV Power Stroke Diesel from Buckeye Ford, Sidney, Ohio, less state bid discount and trade-in of 2000 F-450 ($10,000), net cost of $23,476. Motion by Stienecker, seconded by Schwartz. All ayes. Schwartz made a motion to suspend the rule. Second by Meyer. All ayes. RESOLUTION 2007-7-25 authorizing the purchase from Kalida Truck Equipment, Kalida, Ohio, of a Heil 9’ dump body package with a stainless steel bed for the 2008 Ford F-450. Motion by Hoffman. Second by Meyer. All ayes. With a motion by Kuck and second by Burnell, Council approved the purchase of Chamber Bucks in the amount of $250.00 for Roger Steinke, Recreation Manager, retiring after 14 years of service to the Village. All ayes. Meyer made a motion to enter into Executive Session at 7:35 p.m. to discuss personnel. Second by Hoffman. All ayes. Council came out of Executive Session at 8:06 p.m. and
took the following action. ORDINANCE 2007-7-31 amending the payroll ordinance by authorizing a salary of $72000 for Village Administrator Wayne York based on an hourly rate of $34.51 per hour, Step G, at 2080 hours per year effective July 9, 2007. In addition, the Village will pay his PERS monthly up to one year not to exceed $4800.00. Motion by Kuck. Second by Burnell. Five ayes. Meyer nay. Adjournment followed with a motion from Burnell, seconded by Meyer. All ayes. Diane Gast, Village Fiscal Officer June 26, 2007 Roll call showed the following members present for the regular meeting held this date. Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Village Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Mayor Pape and Councilor Burnell were excused with a motion by Hoffman, second by Stienecker. Five ayes. Visitors were Mark Manual, representing Crown Equipment Corp., Margie Wuebker, representing The Daily Standard and BJ Bethel representing The Evening Leader. Minutes from the June 12 meeting were approved with a motion by Hoffman. Second by Meyer. Five ayes. Meyer made a motion to approve a total expenditure for the month of $730,171.83. Second by Schwartz. Five ayes. President of Council Kuck made the following announcements in his report:
Second reading RESOLUTION 2007-6-18 authorizing a refund check of $8483.56 to FEMA for not maintaining our required cost share of at least 10% of fire grant number EMW-2004-FG-17658. Council recommended the Township be informed of the refund. Motion by Schwartz, seconded by Hoffman. Five ayes. First reading ORDINANCE 2007-6-28 authorizing the petition for the vacation of the alley bordered by East Monroe Street, East Front Street, South Washington Street and South Walnut Street. Crown Equipment Corporation and Schafer Investments Ltd. are the owner of the real properties abutting the alley. The Village would have an easement for utilities. Mark Manuel was present to answer questions concerning the alley. Motion by Stienecker, second by Schwartz. Five ayes. Meyer made a motion to suspend the rule. Second by Schwartz. Five ayes. ORDINANCE 2007-6-29 authorizing the combination of Lots 31, 32 and 33 with conditions. The property is owned by Crown Equipment Corporation. Motion by Hoffman. Second by Stienecker. Five ayes. First reading ORDINANCE 2007-6-30 approving the revised copy of the Village of New Bremen Employee Handbook. Motion by Hoffman, seconded by Stienecker. Five ayes. Meyer made a
motion to enter into Executive Session at 7:06 p.m. to discuss
personnel. Diane Gast, Fiscal Officer June 12, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Village Fiscal Officer Gast, Solicitor Smith and Village Administrator York. Visitors were Mark Manual, representing Crown Equipment Corp., John Freytag, Margie Wuebker, representing The Daily Standard and BJ Bethel representing The Evening Leader. Minutes from the May 22 meeting were approved with a motion by Hoffman. Second by Meyer. All ayes. Mayor Pape made the following announcements in his Mayor’s Report:
Kuck made a motion to suspend the rule. Second by Burnell. All ayes. ORDINANCE 2007-6-26 authorizing a zoning change at 109 E. Front Street from R2 to C1. The property is owned by Crown Equipment Corp (former Paul Headapohl residence). Motion by Stienecker. Second by Schwartz. All ayes. Third reading ORDINANCE 2007-5-20 establishing a $25.00 charge for lack of sufficient funds for ACH direct payment of utility bills. Motion by Hoffman. Second by Schwartz. All ayes. First reading RESOLUTION 2007-6-18 authorizing a refund check of $8483.56 to FEMA for not maintaining our required cost share of at least 10% of fire grant number EMW-2004-FG-17658. Council recommended the Township be informed of the refund. Motion by Kuck, seconded by Stienecker. All ayes. Stienecker made a motion to suspend the rule and have second and third readings. Second by Burnell. All ayes. ORDINANCE 2007-5-25 petition to change the name of said street from its original designation on the Cardinal Subdivision Plat as Burke Street to Burk Street. Motion by Hoffman. Second by Schwartz. All ayes. Schwartz made a motion to suspend the rule. Second by Kuck. All ayes. ORDINANCE 2007-6-27 amending the payroll ordinance by revising the pay scale steps for seasonal employees to reflect the new minimum wage of $6.85 and updating the steps for the part time police to match their actual rate of pay. Motion by Stienecker, seconded by Hoffman. All ayes. Schwartz made a motion to suspend the rule. Second by Meyer. All ayes. RESOLUTION 2007-6-19 authorizing the Village Administrator to seek bids for a 3-year refuse contract. The current contract with Maharg expires August 31, 2007. Motion by Schwartz. Second by Meyer. All ayes. John Freytag, Freytag and Associates presented their proposal for the Lock One landscaping. The engineer’s estimate is $250,000.00. Kuck made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2007-6-20 authorizing the Village Administrator to seek bids for the Lock One Landscaping Project. Motion by Stienecker. Second by Schwartz. All ayes. Stienecker made a motion to suspend the rule. Second by Burnell. Five ayes. Meyer nay. RESOLUTION 2007-6-21 authorizing the purchase of paver bricks for the Lock One Landscaping Project from Glen Gray Company at a cost not to exceed $25,000. Motion by Kuck. Second by Hoffman. Five ayes. Meyer nay. Burnell made a motion to suspend the rule. Second by Kuck. Five ayes. Meyer nay. RESOLUTION 2007-6-22 authorizing the purchase of cast iron posts for the Lock One Landscaping Project from Piqua Champion Foundry, Piqua, Ohio at a cost not to exceed $15,000. Motion by Stienecker. Second by Hoffman. Five ayes. Meyer nay. Kuck made a motion to enter into Executive Session at 8:10
p.m. to discuss personnel. Diane Gast, Fiscal Officer MAY 22, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman and Stienecker. Kuck was excused with a motion by Stienecker, seconded by Hoffman. Five ayes. Also present were Mayor Pape, Village Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Margie Wuebker, representing The Daily Standard, BJ Bethel representing The Evening Leader. Minutes from the May 8 meeting were approved with a motion by Hoffman. Second by Burnell. Five ayes. Mayor Pape made the following announcements in his Mayor’s Report:
Stienecker made a motion to suspend the rule. Second by Schwartz. Five ayes. ORDINANCE 2007-5-21 authorizing the transfers of $675,000 from the Income Tax Fund as follows: General Fund $350,000; Street Construction Fund $100,000; Parks and Recreation $150000; Swimming Pool Fund $75,000. Motion by Hoffman, second by Burnell. Five ayes. Meyer made a motion to approve a total expenditure for the month of $579077.47. Second by Schwartz. Five ayes. Second reading ORDINANCE 2007-5-20 establishing a $25.00 charge for lack of sufficient funds for ACH direct payment of utility bills. Motion by Hoffman. Second by Schwartz. Five ayes. Meyer made a motion to suspend the rule. Second by Burnell. Five ayes. ORDINANCE 2007-5-22 amending Ordinance 1986-3-12 by changing the title of the individual designated as Income Tax Commissioner from Clerk-Treasurer to Village Fiscal Officer. Motion by Stienecker, seconded by Meyer. Five ayes.Schwartz made a motion to suspend the rule. Second by Meyer. Five ayes. RESOLUTION 2007-5-17 amending Resolution 2007-5-16 by changing the funds from which the purchase price for the John Deere 325 Skid Steer Loader shall be paid. Fifty percent (50%) from the Electric Fund and fifty percent (50%) from the State Highway Fund. Motion by Hoffman. Second by Stienecker. Five ayes. Burnell made a motion to
suspend the rule. Second by Stienecker. Five ayes. ORDINANCE
2007-5-23 approving the Mayoral appointment
of Daniel Speckman as Patrolman I Partime Range
A-36 at an hourly wage of $10.16. Motion by
Hoffman, seconded
by
Schwartz.
Five
ayes. Burnell made a motion to suspend the rule. Second by Stienecker. Five ayes. ORDINANCE 2007-5-24 authorizing a Quit Claim Deed to Crown Equipment Corporation for a 10-foot-wide section of land known as the Robert Wissman property on S. Main Street. Crown owns adjoining land on both sides of the property. Motion by Schwartz, seconded by Hoffman. Five ayes. First reading ORDINANCE 2007-5-25 petition to change the name of said street from its original designation on the Cardinal Subdivision Plat as Burke Street to Burk Street. Motion by Stienecker. Second by Meyer. Five ayes. Schwartz made a motion to adjourn at 7:26 p.m. Second by Hoffman. Five ayes. Diane Gast, Village Fiscal Officer May 8, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Village Fiscal Officer Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Margie Wuebker, representing The Daily Standard, BJ Bethel representing The Evening Leader. Minutes from the April 24 meeting were approved with a motion by Hoffman. Second by Stienecker. All ayes. Mayor Pape made the following announcements in his Mayor’s Report:
Kuck made a motion to suspend the rule. Second by Meyer. All ayes. ORDINANCE 2007-5-19 amending Ordinance 2007-4-18 Section 1 changing the Village Fiscal Officer position to salary pay per year and not hourly. Motion by Burnell. Second by Meyer. All ayes. Burnell made a motion to suspend the rule. Second by Meyer. All ayes. Second and third reading RESOLUTION 2007-4-14 a Resolution of Necessity to improve sidewalks on Ash Street between Main and Franklin Streets and on Bear Drive between Monroe and Fox Streets. Motion by Schwartz, seconded by Hoffman. All ayes. Schwartz made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2007-5-15 entering into a contract for emergency medical technician-paramedic services with the New Bremen Emergency Squad, Inc. from June 1, 2007 through May 31, 2009. Motion by Stienecker. Second by Kuck. All ayes. First reading ORDINANCE 2007-5-20 establishing a $25.00 charge for lack of sufficient funds for ACH direct payment of utility bills. Motion by Kuck. Second by Meyer. All ayes. Stienecker made a motion to suspend the rule. Second by Hoffman. All ayes. RESOLUTION 2007-5-16 authorizing the purchase of a John Deere skid steer loader under the State Purchasing Program from Lefeld Implement at a cost of $24,820.00 with trade in of the Bobcat 873. Electric Fund 50%, State Highway Fund 25% and Permissive Fund 25%. Motion by Burnell. Second by Kuck. All ayes. Schwartz made a motion to enter into Executive Session at 7:10 p.m. to discuss personnel. Second by Kuck. All ayes. Council came out of Executive Session at 7:28 p.m. Adjournment followed with a motion by Schwartz, seconded by Kuck. All ayes. Diane Gast, Village Fiscal Officer
Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Clerk Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Margie Wuebker, representing The Daily Standard, BJ Bethel representing The Evening Leader, Mark Manuel, Ron & Melissa Bergman, Kenneth Roth and Larry Dicke. Minutes from the April 10 meeting were approved with a motion by Hoffman. Second by Stienecker. All ayes. Meyer made a motion to approve a total expenditure for the month of $595,038.93. Second by Schwartz. All ayes. Mayor Pape made the following announcements in his Mayor’s Report:
Third reading Ordinance 2007-3-15 rezoning Lots 33 and 34 on Franklin Street from R2 to C1. The lots are owned by Crown Equipment Corporation. Mark Manual, representing Crown, was present to answer zoning questions. Since there were no questions or concerns, Council had third reading. Motion by Kuck. Second by Schwartz. Five ayes. Meyer nay. Kuck made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2007-4-13 authorizing the Village Administrator to apply for a Transportation Enhancement Grant for the Miami Erie Canal Visitor Center. The total construction cost of the project is estimated to be $600,000.00 of which, if awarded the funds, the New Bremen Historic Association commits to pay at least twenty (20%) percent of the actual construction estimated to be $120,000.00. Larry Dicke, representing the Historic Association, stated that the funds would be available when needed. Motion by Stienecker, seconded by Burnell. All ayes. Third reading ORDINANCE 2007-3-16
establishing the position of appointed Village Fiscal Officer
to replace the office of elected
Clerk-Treasurer and Utility Clerk as described in the Ohio Revised
Code Section 733.262. The position will require 40 hours per
week which includes Council meetings and will report to the Mayor.
The
pay steps A through F will remain the same and Step G will change
to $25.20 effective on the first day of January 2008. Motion
by Meyer. Second by Schwartz. All ayes. Mayor Pape appointed Gast as acting Clerk of Council. Kuck made a motion to suspend the rule. Second by Hoffman. All ayes. ORDINANCE 2007-4-17 amending Ordinance 2007-3-16 creating the position of Village Fiscal Officer, Section 1 by changing the date of January 2008 to be effective immediately. Motion by Stienecker, seconded by Meyer. All ayes. Hoffman made the motion to suspend the rule. Second by Meyer. All ayes. ORDINANCE 2007-4-18 amending the payroll ordinance by appointing Diane Gast as Village Fiscal Officer combining the duties of Clerk and Treasurer and Utility Clerk into an appointed position. Motion by Burnell, seconded by Kuck. All ayes. First reading RESOLUTION 2007-4-14 a Resolution of Necessity to improve sidewalks on Ash Street between Main and Franklin Streets and on Bear Drive between Monroe and Fox Streets. Motion by Burnell, seconded by Schwartz. All ayes. Schwartz made a motion to enter into Executive Session at 7:28 p.m. to discuss litigation. All ayes. Council came out of Executive Session at 7:41 p.m. Adjournment followed with a motion by Schwartz, seconded by Hoffman. All ayes. Diane Gast, Clerk
Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Clerk Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were Margie Wuebker, representing The Daily Standard, Mark Manuel, Chris Hess and Mr. & Mrs. Brian Schemmel. Minutes
from the March 27 meeting were approved with the following change:
Page 2, paragraph 2 to read He stated that he was not ready
to discuss the issue and asked the Clerk-Treasurer to leave it
on the agenda for next meeting. Motion by Hoffman. Second by Schwartz.
All ayes.
Third reading ORDINANCE 2007-3-14 authorizing an additional $10,000.00 for water meters to be paid from the Income Tax Fund for three years. Motion by Stienecker, seconded by Hoffman. All ayes. Third reading RESOLUTION 2007-3-10 authorizing engineering for Canal Street and parking lot south of Plum Street and the enlargement of the Bunker Hill Industrial Park northeast storm water detention basin. Motion by Meyer. Second by Burnell. All ayes. Second reading Ordinance 2007-3-15 rezoning Lots 33 and 34 on Franklin Street from R2 to C1. The lots are owned by Crown Equipment Corporation. Mark Manual, representing Crown, was present to answer zoning questions. Chris Hess, neighbor, had parking questions. Motion by Kuck. Second by Schwartz. Five ayes. Meyer nay. Kuck made a motion to suspend the rule. Second by Stienecker. Four ayes. Meyer and Schwartz nay. Second and third readings RESOLUTION 2007-3-11 amending Resolution 2006-9-30 by approving the $65,000.00 increase not to exceed $225,000.00 total to finish the canal banks. Village Administrator York requested $65,000.00 in addition to the $160,000.00 for the canal banks. York estimated that $145,000.00 was spent to date. Motion by Burnell. Second by Stienecker. Five ayes. Meyer nay. Second reading ORDINANCE 2007-3-16 establishing the position of appointed Village Fiscal Officer to replace the office of elected Clerk-Treasurer and Utility Clerk as described in the Ohio Revised Code Section 733.262. The position will require 40 hours per week which includes Council meetings and will report to the Mayor. The pay steps A through F will remain the same and Step G will change to $25.20 effective after passage of the Ordinance and notification to the Auglaize County Board of Elections. Motion by Schwartz. Second by Hoffman. All ayes. Councilor Burnell updated Council on the sidewalk issue. He stated that he would be ready to present the Resolution of Necessity at the next meeting and asked the Clerk-Treasurer to leave it on the agenda for next meeting. Burnell made a motion to suspend the rule. Second by Stienecker. All ayes. RESOLUTION 2007-4-12 authorizing the Chief of Police to conduct a public auction on April 28, 2007 of various items and equipment no longer needed by the Village of New Bremen. Motion by Hoffman. Second by Meyer. All ayes. Council discussed trading in a 1999 Bob Cat with 1100 hours for a new one at a cost of $24,000.00. Council wanted to know the trade-in value of the Bob Cat. Village Administrator York will get the numbers for the next meeting. Hoffman made a motion to adjourn at 7:20 p.m. Second by Kuck. All ayes.
Diane Gast, Clerk
Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Clerk Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were BJ Bethel, representing The Evening Leader and Margie Wuebker, representing The Daily Standard, Linda Baker, Karla Thornton, Mark Manuel, Karen and Terry Love, Donna Albers, Tony and Crystal Blanton, Andrew Blanton and Karen Mauch. Minutes from the March 13 meeting were approved with a motion by Burnell. Second by Hoffman. All ayes. Meyer made a motion to approve a total expenditure for the month of March in the amount of $634,445.63. Second by Hoffman. All ayes. Mayor Pape made the following announcements in his Mayors Report: Reported fines, fees and forfeitures for the month of $1163.65. Welcomed the new business New Bremen Message Clinic to New Bremen. Approved an F Permit for the Firemens Picnic to be held on July 28, 2007. Village Administrator York updated Council on various projects within the Village. Council briefly discussed curb recycling presented at Committee Meeting. More information will follow at a later date. First reading Ordinance 2007-3-15 rezoning Lots 33 and 34 on Franklin Street from R2 to C1. The lots are owned by Crown Equipment Corporation. Mark Manual, representing Crown, was present to show the plans and ideas for the area. Neighbors, Blanton and Love, expressed concerns about the parking lot. Motion by Kuck. Second by Stienecker. Five ayes. Meyer nay. Third reading RESOLUTION 2007-2-5 authorizing payment of $6000.00 to the New Bremen Barracuda Swim and Dive Team. Accounting of the funds must be made to Council at the end of the season. Motion by Burnell. Second by Hoffman. All ayes. Second reading ORDINANCE 2007-3-14 authorizing an additional $10,000.00 for water meters to be paid from the Income Tax Fund for three years. Motion by Schwartz, seconded by Meyer. All ayes. Kuck made a motion to suspend the rule. Second by Stienecker. All ayes. Second and third readings RESOLUTION 2007-3-8 authorizing participation in the Hydro-Matrix projects along the Ohio River. The cost to participate not to exceed $23,000.00. Motion by Stienecker. Second by Kuck. All ayes. Burnell made a motion to suspend the rule. Second by Hoffman. All ayes. Second and third readings ORDINANCE 2007-3-12 authorizing a step pay increase at the end of one year for the Village Planner. The step increase would be E-21 at a rate of pay of $15.66. Motion by Hoffman. Second by Stienecker. All ayes. Second reading RESOLUTION 2007-3-10 authorizing engineering for Canal Street and parking lot south of Plum Street and the enlargement of the Bunker Hill Industrial Park northeast storm water detention basin. Motion by Meyer. Second by Kuck. All ayes. Councilor Burnell updated Council on the sidewalk issue. Village Administrator York requested $65,000.00 in addition to the $160,000.00 for the canal banks. York estimated that $145,000.00 was spent to date. First reading RESOLUTION 2007-3-11 amending Resolution 2006-9-30 by approving the $65,000.00 increase not to exceed $225,000.00 total. Motion by Schwartz. Second by Burnell. Five ayes. Meyer nay. Kuck made a motion to enter into Executive Session to discuss personnel at 8:45 p.m. Second by Stienecker. All ayes. Council came out of Executive Session at 9:23 p.m. and took the following action. First reading ORDINANCE 2007-3-16 establishing the position of appointed Village Fiscal Officer to replace the office of elected Clerk-Treasurer and Utility Clerk as described in the Ohio Revised Code Section 733.262. The position will require 40 hours per week which includes Council meetings and will report to the Chairman of the Finance Committee. Motion by Meyer. Second by Hoffman. All ayes. Adjournment followed with a motion by Hoffman, seconded by Meyer. All ayes. Diane Gast, Clerk
March 13, 2007 Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Clerk Gast, Solicitor Smith, Chief of Police Harrod and Village Administrator York. Visitors were BJ Bethel, representing The Evening Leader and Margie Wuebker, representing The Daily Standard. Minutes from the February 20 meeting were approved with the following amendment: Page 1, paragraph 6, line 1: change Second to Third. Motion by Kuck. Second by Stienecker. All ayes. Meyer made a motion to approve a total expenditure for the month of February in the amount of $545,137.97. Second by Hoffman. All ayes. Mayor Pape made the following announcements in his Mayors Report: Presented Council with a report on expenditures from the EMS Levy from the N.B. EMS Squad. Village Administrator York updated Council |