Village Council Minutes

Note: These minutes are unofficial until approved by Council.

August 24, 2010

Roll call showed the following members present on this date. Burnell, Wills, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Solicitor Smith, Village Administrator York, Chief of Police Harrod and Fiscal Officer Gast.

Visitors were Ron Weaver, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the August 10 meeting were approved with a motion by Wills, seconded by Kuck. All ayes.

Hoffman made a motion to approve a total expenditure for the month of $846,891.93. Second by Stienecker. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Reported Bremenfest was successful.

· Reported fines, fees and forfeitures for the month of $1493.00.

· Announced Pumpkinfest date is September 25.

· Announced Trick or Treat will be October 28 from 6:00-7:30.

· Announced Cider Time will be October 31 starting at 1:00.

· Met with the Village of Minster to review canal path options.

· Village Administrator York updated Council on various projects within the Village.

Wills made a motion to untable the third reading of Ordinance 2010-5-10. Second by Hoffman. All ayes. Third reading ORDINANCE 2010-5-10 amending Section 4 of Ordinance 1995-10-32 prohibits trees or shrub from being planted closer than ten (10) feet from the edge of the street right of way. Motion by Wills. Second by Schwartz. All ayes.

Kuck made a motion to untable the third reading of Ordinance 2010-7-14. Second by Burnell. All ayes. Third reading ORDINANCE 2010-7-14 amending Chapter 78 of the Village Code of Ordinances by abolishing No Parking areas established years ago and no longer used by the Village. The streets included in the area are 1^st Street, 2^nd Street and Herman Street. The no parking sign in place on 1^st Street between Herman and west to the railroad tracks will remain in force. Motion by Burnell. Second by Stienecker. All ayes.

Hoffman made a motion to untable Resolution 2010-7-15. Second by Wills. All ayes. Second reading ORDINANCE 2010-7-15 entering into an AMP Efficiency Smart Power Plant Program at a cost of $66,500 per year. The program will provide energy efficiency services such as incentives and rebates to AMP members in lieu of various fines incurred from the Richard H. Gorsuch Project power. Motion by Burnell. Second by Wills. Five ayes. Wills abstained.

Second reading ORDINANCE 10-7-18 authorizing the Canal Street Parking Lot curb assessments remained tabled.

Kuck made a motion to suspend the rule. Second by Stienecker. All ayes. Second and third readings ORDINANCE 2010-8-19 accepting the annexation of 90.501 acres of land in German Township petitioned by the New Bremen Foundation, Inc., Crown Equipment Corp. and Thomas E. Kuenning, Jr. and Shelly Kuenning, Trustees. The Village will pay German Township $1900 from the General Fund. The park is located along the Miami and Erie Canal and would be zoned A-1 Agricultural as recommended by the Planning Commission. Motion by Schwartz. Seconded by Burnell. All ayes.

Second reading ORDINANCE 2010-8-20 providing an effective means for protecting the public water system from contaminants through the water service connections (cross connections) into the public water system. Motion by Hoffman. Second by Stienecker. All ayes.

Kuck made a motion to adjourn at 8:20 p.m. Second by Hoffman. All ayes.

Diane Gast, Fiscal Officer

August 10, 2010

Visitors were Jacob Rutschilling, Mary Herriot, Larry Kohlrieser, Jon Russell, Andy Fledderjohann and Angie Weaver representing The Evening Leader.

Minutes from the July 27 meeting were approved with a motion by Motion by Hoffman, seconded by Schwartz. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Reported the Mayor’s Association of Auglaize County sent a letter in support of the Grand Lake St. Marys clean-up efforts.

· Announced Bremenfest will be August 20, 21 and 22. Lockkeepers House will also be open on Sat. and Sun.

· Met with Safeway officials to discuss future need of the company.

· Approved an F-Permit for the New Bremen Alumni Softball Association tournament to be held on Labor Day weekend. Motion by Kuck, seconded by Burnell. All ayes.

· Village Administrator York updated Council on various projects within the Village.

Mary Herriot, Larry Kohlriser and Jon Russell discussed the trailer at 205 Boesel Ave. They would like the trailer removed because they claimed that it was a nuisance and violated the Village property maintenance code. Solicitor Smith explained to them the trailer was not in violation of the code and that the Village’s hands were tied. Smith suggested they hire an attorney to assist them.

Third reading ORDINANCE 2010-5-10 amending Ordinance 1995-10-32 prohibiting planting trees between the curb and sidewalks, formally known as the tree lawn remained tabled.

Third reading ORDINANCE 2010-7-14 amending Chapter 78 of the Village Code of Ordinances by abolishing No Parking areas established years ago and no longer used by the Village. The streets included in the area are 1^st Street, 2^nd Street and Herman Street. Chief Harrod discussed the idea of leaving the no parking sign in place on 1^st Street between Herman and west to the railroad tracks. Kuck made a motion to table the third reading in order to review the possibility of restricting the parking of large vehicles in the area of the Lockkeepers House. Second by Stienecker. All ayes.

Second reading ORDINANCE 2010-7-15 entering into an AMP Efficiency Smart Power Plant Program at a cost of $66,500 per year. The program will provide energy efficiency services such as incentives and rebates to AMP members remained tabled.

Burnell made a motion to suspend the rule. Second by Kuck. All ayes. After some discussion, the emergency was rescinded with a motion by Burnell, seconded by Kuck. All ayes. Hoffman made a motion to table the second reading ORDINANCE 10-7-18 authorizing the Canal Street Parking Lot curb assessments. Second by Stienecker. All ayes.

First reading ORDINANCE 2010-8-19 accepting the annexation of 90.501 acres of land in German Township petitioned by the New Bremen Foundation, Inc., Crown Equipment Corp. and Thomas E. Kuenning, Jr. and Shelly Kuenning, Trustees. The Village will pay German Township $1900 from the General Fund. The park is located along the Miami and Erie Canal and would be zoned A-1 Agricultural. Motion by Kuck. Seconded by Burnell. All ayes.

Burnell made a motion to suspend the rule. Second by Stienecker. All ayes. RESOLUTION 2010-8-31 accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor. The estimated undivided local government fund increased by $5427.84 from 2010. Motion by Schwartz. Second by Hoffman. All ayes.

First reading ORDINANCE 2010-8-20 providing an effective means for protecting the public water system from contaminants through the water service connections (cross connections) into the public water system. Motion by Burnell. Second by Wills. All ayes.

Village Administrator York presented one refuse bid from Maharg Inc. for the 3 year renewal for trash pickup. RESOLUTION 2010-8-32 entering into a contract with Maharg Inc. for trash pickup within the Village of New Bremen. Motion by Kuck. Second by Burnell. All ayes.

Stienecker made a motion to suspend the rule. Second by Burnell. All ayes. Ordinance 2010-8-21 authorizing the increase of refuse bags to $7.50 per package consisting of five (5) bags per package. Motion by Kuck. Second by Burnell. All ages.

Kuck made a motion to enter into Executive Session at 8:05 p.m. to discuss litigation. Second by Burnell. All ayes.

Council came out of Executive at 8:20 p.m. and took no action. Adjournment followed with a motion by Burnell. Second by Stienecker. All ayes.

Burnell made a motion to adjourn at 8:20 p.m. Second by Stienecker. All ayes.

Diane Gast, Fiscal Officer

July 27, 2010

Roll call showed the following members present on this date. Burnell, Wills, Schwartz, Hoffman, and Stienecker. Kuck was excused with a motion by Stienecker, seconded by Hoffman. Five ayes. Also present were Mayor Pape, Village Administrator York, Chief of Police Harrod and Fiscal Officer Gast.

Visitors were Rick, Sue and Jackie Niekamp, Betty Wehrman, Wm. Applegate, James, Faye, Rachael and Nathan Redmond, Justin, John and Donna Bruns, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the July 13 meeting were approved with a motion by Motion by Burnell, seconded by Schwartz. Five ayes.

Hoffman made a motion to approve a total expenditure for the month in the amount of $1,026,777.08. Second by Wills. Five ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Announced the Firemans Picnic was successful.

· Announced the Fishing Derby was successful.

· Received a letter from Senator Karen Gilmore concerning SB131 referring to bio-based products.

· Welcomed Elmwood Assisted Living to the community.

· Will be presenting longevity awards to Chief Harrod (30 yrs.) and Supt. Krieg (15 yrs.).

· Approved to share the cost of advertising on the Southwestern Auglaize Chamber Map with the CIC in the amount of $395.00.

· Village Administrator York updated Council on various projects within the Village.

Betty Wehrman, AMP Project Coordinator, presented the Lyle B. Wright Scholarship to Jackie Niekamp for $2000.00.

Schwartz made a motion to suspend the rule. Second by Wills. Five ayes. ORDINANCE 10-7-16 amending the payroll ordinance and appointing Nathan Redmond and Justin Bruns as Patrolman I Part Time at an hourly rate of $10.78. They were sworn in by the Mayor. Motion by Hoffman. Second by Burnell. Five ayes.

Third reading ORDINANCE 2010-5-10 amending Ordinance 1995-10-32 prohibiting planting trees between the curb and sidewalks, formally known as the tree lawn remained tabled.

Second reading ORDINANCE 2010-7-14 amending Chapter 78 of the Village Code of Ordinances by abolishing No Parking areas established years ago and no longer used by the Village. The streets included in the area are 1^st Street, 2^nd Street and Herman Street. Motion by Hoffman. Second by Stienecker. Five ayes.

Burnell made a motion to suspend the rule. Second by Schwartz. Five ayes. ORDINANCE 2010-7-17 authorizing American Legal to update the Village Code of Ordinances at an approximate cost of $5000. Motion by Stienecker. Second by Hoffman. Five ayes.

Council approved the renewal of liability, property and fleet insurance for $78,281.76.

First reading ORDINANCE 10-7-18 authorizing the Canal Street Parking Lot curb assessments. Mote Engineering will have the final assessments at the next meeting. Motion by Schwartz. Second by Hoffman. Five ayes.

Burnell made a motion to adjourn at 7:23 p.m. Second by Stienecker. Five ayes.

Diane Gast, Fiscal Officer

July 13, 2010

Visitors were Allison Brady, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the June 22 meeting were approved with a motion by Motion by Wills, seconded by Kuck. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Announced the Fishing Derby will be held on July 17 at the Bunker Hill Industrial Park.

· Announced the Firemans Picnic will be held at the Crown Pavilion on July 24.

· Reported fines, fees and forfeitures for the month of $1749.00.

· Announced the 3^rd and 4^th grade girls won the Mini Mac.

· Announced the Fishing Derby will be held July 17 from 9:30-11:30 am.

· Village Administrator York updated Council on various projects within the Village.

Police Chief Harrod told Council about the painted lines in front of Amsterdam Center where ODOT repainted the lines and now there are double lines. Village Administrator York will contact ODOT and ask them to make the correction.

Council agreed to participate in the proposed New Bremen-New Knoxville Rotary Club Sunshine Project for an amount to be determined by resolution at a later date. Motion by Burnell, seconded by Stienecker. All ayes.

Allison Brady, Heritage Trails, gave a brief presentation about the organization and invited residents to take a survey asking about what kind of outdoor activities they would like to see in the area.

Third reading ORDINANCE 2010-5-10 amending Ordinance 1995-10-32 prohibiting planting trees between the curb and sidewalks, formally known as the tree lawn remained tabled.

Third reading RESOLUTION 2010-6-22 authorizing police and fire service, electric and refuse collection to the Kuenning-Dicke Nature Park petitioned for annexation. Motion by Burnell, seconded by Schwartz. All ayes.

Schwartz made a motion to suspend the rule. Second by Wills. All ayes. ORDINANCE 2010-7-13 transferring $5000 from the Income Tax Fund into the Lockkeeper House Fund for expenses. Motion by Stienecker. Second by Wills. All ayes.

RESOLUTION 2010-7-26 accepting all bids (see attached bid tabulation) and awarding the bid for the Elk Drive Reconstruction Project to PAB Construction Co., Coldwater, Ohio. Their lowest bid was $240,973.60. The engineering estimate is $337,873. Motion by Kuck, seconded by Hoffman. All ayes.

RESOLUTION 2010-7-28 accepting all bids (see attached bid tabulation) and awarding the bid for the 2010 Street Resurfacing Project to Wagner Paving, Laura, Ohio. Their lowest bid was $174,982.75 and includes St. Clair Place and two portions of south Walnut Street. Motion by Kuck, seconded by Stienecker. Five ayes. Kuck abstained.

Schwartz made a motion to suspend the rule. Second by Kuck. All ayes. RESOLUTION 2010-7-28 authorizing an additional $10,000 for the ongoing water meter upgrade within the Village. This amount will complete the project. Motion by Hoffman, seconded by Wills. All ayes.

First reading ORDINANCE 2010-7-14 amending Chapter 78 of the Village Code of Ordinances by abolishing No Parking areas established years ago and no longer used by the Village. Motion by Kuck. Second by Burnell. All ayes.

Burnell made a motion to suspend the rule. Second by Wills. All ayes. RESOLUTION 2010-7-29 authorizing Change Order #2 for the 2009 Alley Reconstruction Project in the amount of $1322.91. The total cost of the project is $178,311.36. Motion by Stienecker, seconded by Wills. All ayes.

First reading ORDINANCE 2010-7-15 entering into an AMP Efficiency Smart Power Plant Program at a cost of $66,500 per year. The program will provide energy efficiency services such as incentives and rebates to AMP members. Motion by Kuck, seconded by Burnell. All ayes.

Kuck made a motion to suspend the rule. Second by Wills. All ayes. RESOLUTION 2010-7-30 authorizing Change Order #1 for the Canal Street Parking Lot Project in the amount of -$19,545.15. The decrease adjusted bid quantities to reflect actual quantities. The total cost of the project is $205,899.25. Motion by Wills, seconded by Hoffman. All ayes.

Schwartz made a motion to enter into Executive Session to discuss personnel at 7:55 p.m. Second by Stienecker. All ayes.

Council came out of Executive Session at 8:11 pm and took the following action.

First reading ORDINANCE 2010-7-16 amending the payroll ordinance and appointing Nathan Redmond and Justin Bruns as Patrolman I Part Time at an hourly rate of $10.78. Effective after they are sworn in by the Mayor. Motion by Hoffman. Second by Wills. All ayes.

Adjournment followed at 8:15 pm with a motion by Schwartz, seconded by Hoffman. All ayes.

Diane Gast, Fiscal Officer

June 22, 2010

This Council Meeting was held at the Lockkeepers House at Lock One Park. Roll call showed the following members present on this date. Wills, Schwartz, Hoffman, Kuck and Stienecker. Burnell was excused with a motion by Schwartz, seconded by Stienecker. Five ayes. Also present were Mayor Pape, Solicitor Smith, Village Administrator York and Fiscal Officer Gast.

Visitors were John Turner, Jacob Sweiger, Matthew Dawson, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the June 8 meeting were approved with the following addition: Paragraph 4, line 5 added $140.00 plus expenses. Motion by Hoffman, seconded by Stienecker. Five ayes.

Hoffman made a motion to approve the total expenditure for the month of $717,357.00. Second by Wills. Five ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Received a letter from Allison Brady, Heritage Trails inviting residents to take a survey asking about what kind of outdoor activities they would like to see in the area.

· Announced the Fishing Derby will be held on July 17 at the Bunker Hill Industrial Park.

· Announced the Firemans Picnic will be held at the Crown Pavilion on July 24.

· Reported fines, fees and forfeitures for the month of $597.00.

· Reported income tax collections have been successful.

· Village Administrator York updated Council on various projects within the Village.

Council voted to offer a site in the Bremenfest Park for the New Bremen-New Knoxville Rotary Sunshine Project. This would be a full fledged handicapped playground. The location is between the existing playground and the existing parking lot. The restroom on the east side of the playground is handicapped accessible. The sidewalk on the west side of the playground can be removed and relocated as can the blue park bench. Village Administrator will present the offer to the NB-NK Rotary Sunshine Project Committee. Motion by Stienecker, seconded by Hoffman. All ayes.

Third reading RESOLUTION 2010-5-21 authorizing the Village Administrator to seek bids for refuse collection within the Village of New Bremen. Motion by Hoffman. Seconded by Schwartz. Five ayes.

Wills made a motion to table the second reading ORDINANCE 2010-5-10 amending Ordinance 1995-10-32 prohibiting planting trees between the curb and sidewalks, formally known as the tree lawn. Second by Schwartz. Five ayes.

Second reading RESOLUTION 2010-6-22 authorizing police and fire service, electric and refuse collection to the Kuenning-Dicke Nature Park petitioned for annexation. Motion by Kuck, seconded by Stienecker. Five ayes.

Schwartz made a motion to suspend the rule. Second by Stienecker. Five ayes. Second and third readings RESOLUTION 2010-6-23 authorizing the Village Administrator to seek bids for the 2010 Street Resurfacing Project consisting of St. Clair Place at a cost of $65,290.50. Additional streets include Walnut Street, South Street, Rummel Creek Drive and Webster Place at a cost of $201,863.50. Motion by Kuck, seconded by Schwartz. Five ayes.

Hoffman made a motion to suspend the rule. Second by Schwartz. Five ayes. Second and third readings RESOLUTION 2010-6-24 authorizing the Ohio Department of Transportation ODOT to resurface State Route 66 between New Bremen and St. Marys in 2015. Motion by Stienecker, seconded by Kuck. Five ayes.

Kuck made a motion to suspend the rule. Second by Stienecker. Five ayes. ORDINANCE 2010-6-11 amending Section 1 of Ordinance 2008-6-15 to include design, construction, operation and maintenance in the Lockkeeper House Fund. Motion by Wills. Second by Hoffman. Five ayes.

Wills made a motion to suspend the rule. Second by Schwartz. Five ayes. ORDINANCE 2010-6-12 an Ordinance to Proceed to reconstruct Elk Drive south of Fox Street. The engineering estimate is $328,000. Motion by Wills. Second by Hoffman. Five ayes.

RESOLUTION 2010-6-25 accepting all bids for five vehicles no longer needed by the Village and awarding the bids as follows: $1000 from Grace Quality Auto Sales, Morristown, PA for a 2003 Ford Crown Victoria; $250 from Herb Luedeke for a 1976 Chevy Monte Carlo; the remaining three vehicles - 1993 Ford Aerostar, 1989 Pontiac Hatchback and a 1994 Pontiac Grand Am – will be given to the NBFD for extrication practice and later sold for scrap at approximately $174 a ton. Motion by Hoffman. Second by Wills. Five ayes.

Council adjourned at 7:19.m. with a motion by Hoffman, seconded by Kuck. Five ayes.

Diane Gast, Fiscal Officer

June 8, 2010

Visitors were Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the May 25 meeting were approved with a motion by Kuck, seconded by Burnell. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Announced June 19 will be the Grand Opening of the Lockkeepers House.

· Council approved a Mayor’s Association Seminar for Mayor Pape for $140.00 to be held on June 23 and 24 with a motion by Wills, seconded Burnell. All ayes.

· Village Administrator York updated Council on various projects within the Village.

Council discussed a work change order proposal from Garmann-Miller & Associates, Inc. in the amount of $1145.00 to relocate elevator machine room disconnects to comply with Article 620.5 of the NEC. Council felt the work change should not be charged to the Village of New Bremen and the violation should have been noticed by the contractor or engineer. Council asked for a special meeting for June 15 to discuss the issue with Garmann-Miller and Baumer Construction. This meeting will follow the Public Hearing for Elk Drive.

Stienecker made a motion to suspend the rule. Second by Kuck. All ayes. Second and third readings RESOLUTION 2010-5-20 a Resolution of Necessity to reconstruct Elk Drive south of Fox Street. The engineering estimate will be available by the next meeting. Motion by Hoffman. Second by Kuck. All ayes.

Second reading RESOLUTION 2010-5-21 authorizing the Village Administrator to seek bids for refuse collection within the Village of New Bremen. Motion by Schwartz. Seconded by Hoffman. All ayes.

Second reading ORDINANCE 2010-5-10 amending Ordinance 1995-10-32 prohibiting planting trees between the curb and sidewalks, formally known as the tree lawn. Motion by Wills, seconded by Schwartz. All ayes.

First reading RESOLUTION 2010-6-22 authorizing police and fire service, electric and refuse collection to the Kuenning-Dicke Nature Park petitioned for annexation. Motion by Stienecker, seconded by Kuck. All ayes.

First reading RESOLUTION 2010-6-23 authorizing the Village Administrator to seek bids for the 2010 Street Resurfacing Project consisting of St. Clair Place at a cost of $65,290.50. Additional streets include Walnut Street, South Street, Rummel Creek Drive and Webster Place at a cost of $201,863.50. Motion by Burnell, seconded by Kuck. All ayes.

First reading RESOLUTION 2010-6-24 authorizing the Ohio Department of Transportation ODOT to resurface State Route 66 between New Bremen and St. Marys in 2015. Motion by Hoffman, seconded by Stienecker. All ayes.

Council adjourned at 7:28.m. with a motion by Burnell, seconded by Schwartz. All ayes.

Diane Gast, Fiscal Officer

May 25, 2010

Roll call showed the following members present on this date. Burnell, Wills, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Solicitor Smith, Chief of Police Harrod, Village Administrator York and Fiscal Officer Gast.

Visitors were Jerry Fischbach, Greg Dennings, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the May 11 meeting were approved with a motion by Schwartz, seconded by Kuck. All ayes.

Hoffman made a motion to approve a total expenditure for the month of $683,177.95. Second by Stienecker. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Reported fines, fees and forfeitures in the amount of $1245.58.

· Announced the NBHA Annual Picnic will be June 6, 2010.

· Announced June 19 will be the Grand Opening of the Lockkeepers House.

· Noted the property maintenance issues are being addressed.

· Reminded the community to pick up their trash when using Village property around the canal banks.

· Village Administrator York updated Council on various projects within the Village.

Kuck made a motion to suspend the rule. Second by Hoffman. All ayes. RESOLUTION 2010-5-17 authorizing the Village Administrator to seek sealed bids for five (5) vehicles no longer used by the Village. Motion by Schwartz, seconded by Hoffman. All ayes.

Jerry Fischbach, Superintendent of the Waste Water Treatment Plant and Greg Dennings, Superintendent of the Water Plant presented their Annual Reports to Council.

Burnell made a motion to untable Resolution 2010-3-13. Second by Hoffman. All ayes. Third reading Resolution 2010-3-13 entering into an agreement with Southwestern Auglaize County Chamber of Commerce granting a one-year lease for the Lockkeepers House. The monthly lease will be $400.00. Changes in the agreement added the top floor offices and changed the agreement from two years to one year. Motion by Burnell, seconded by Stienecker. All ayes.

Burnell made a motion to untable Resolution 2010-3-13. Second by Hoffman. All ayes. Third reading Resolution 2010-3-14 entering into an agreement with the Miami and Erie Canal Corridor Association (MECCA) granting a two-year lease for the Lockkeepers House. The monthly lease will be $400.00. Motion by Schwartz, second by Kuck. All nays. Resolution failed.

Wills made a motion to suspend the rule. Second by Schwartz. All ayes. RESOLUTION 2010-5-18 authorizing the Chief of Police to donate 29 unclaimed bicycles and 4 unclaimed scooters to the SARA Project (Sharing Americas Resources Abroad). Motion by Hoffman, seconded by Kuck. All ayes.

Kuck made a motion to suspend the rule. Second by Schwartz. All ayes. RESOLUTION 2010-5-19 authorizing the Village Administrator to purchase a 2010 John Deere 310J backhoe loader through the State Purchasing Program. The cost is $52,915 with trade in of the 1998 310E backhoe. Motion by Schwartz, seconded by Wills. All ayes.

First reading RESOLUTION 2010-5-20 a Resolution of Necessity to reconstruct Elk Drive south of Fox Street. The engineering estimate will be available by the next meeting. Motion by Burnell. Second by Hoffman. All ayes.

Wills made a motion to untable discussion concerning the current tree ordinance. Second by Hoffman. All ayes. Council discussed the idea of no longer planting trees in the tree lawns to keep them away from street lights, snow blowers, street sweepers etc. The trees presently in tree lawns would stay, however any new home lots would be offered a tree to be planted outside of the tree lawns. First reading ORDINANCE 2010-5-10 amending Ordinance 1995-10-32 prohibiting planting trees between the curb and sidewalks, formally know as the tree lawn. Motion by Schwartz, seconded by Kuck. All ayes.

First reading RESOLUTION 2010-5-21 authorizing the Village Administrator to seek bids for refuse collection within the Village of New Bremen. Motion by Kuck. Seconded by Hoffman. All ayes.

Council adjourned at 7:30 p.m. with a motion by Wills, seconded by Hoffman. All ayes.

Diane Gast, Fiscal Officer

May 11, 2010

Visitors were Steve Kunkler, Karen Mauch, Leon Homan, Jeff Wells, John Turner, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the April 27 meeting were approved with the following changes: Page 1, paragraphs 8 and 9, line 2, change Third to Second. Motion by Hoffman, seconded by Schwartz. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Announced the NBHA Annual Picnic will be June 6, 2010.

· Announced June 19 will be the Grand Opening of the Lockkeepers House.

· Noted the property maintenance issues on South Washington Street are being addressed.

· Informed Council that the Annual Firemen’s Picnic will be using the Crown Pavilion along with the Jaycee Park on July 24. Council approved liquor permits for the Firemen’s Picnic, Bremenfest and the Pumpkinfest.

· Village Administrator York updated Council on various projects within the Village.

The New Bremen Giant Pumpkin Growers presented a $1000 check to the New Bremen Police Dept. Jeff Wells, John Turner and Leon Homan made the presentation to Chief Harrod. The Chief also announced that the Police Dept. will be accepting applications for a part-time patrolman.

Karen Mauch, Economic Development Director, presented her Annual Report to Council.

Third reading Resolution 2010-3-13 entering into an agreement with Southwestern Auglaize County Chamber of Commerce granting a two-year lease for the Lockkeepers House. The monthly lease will be $400.00. Schwartz made a motion to table the third reading until the Solicitor can review the proposed changes. Second by Kuck. All ayes.

Third reading Resolution 2010-3-14 entering into an agreement with the Miami and Erie Canal Corridor Association (MECCA) granting a two-year lease for the Lockkeepers House. The monthly lease will be $400.00. Schwartz made a motion to table the third reading until the Solicitor can review the proposed changes. Second by Kuck. All ayes.

Third reading RESOLUTION 10-4-15 authorizing Change Order #5 and #6 transferring unused contingency money for the Lockkeepers House to the general construction contract. The amount would be $9755.00. In this way, the federal money in the grant could be used up before using local money for the storm sewer relocation project in the ditch, the new culverts and to finish the parking lot (exclusive of the asphalt paving). Motion by Hoffman. Second by Wills. All ayes.

Burnell made a motion to suspend the rule. Second by Schwartz. All ayes. Second and third readings of ORDINANCE 2010-4-7 authorizing a stop street for westbound traffic on Fox Street at the Deer Drive intersection. Motion by Hoffman, seconded by Wills. All ayes.

Burnell made a motion to suspend the rule. Second by Stienecker. All ayes. ORDINANCE 2010-5-8 entering into an annexation agreement with German Township for Kuenning-Dicke Nature Park in the amount of $1900 payable from the General Fund. The park is owned by the New Bremen Foundation and is located north of the Village along the Miami and Erie Canal. The ninety (90) acres would be zone A-1 agricultural. Motion by Kuck. Second by Schwartz. All ayes.

At the previous meeting, Tree Commission representative Councilor Wills discussed where to plant memorial trees. There are only 5 places left along the canal. The Tree Commission decided to plant trees south of the swimming pool. Councilor Stienecker suggested planting trees in the Jaycee Park also. There was also discussion to no longer plant trees in the tree lawns to keep them away from street lights, snow blowers, street sweepers etc. The trees presently in tree lawns would stay, however any new home lots would be offered a tree to be planted outside of the tree lawns. The Tree Commission is planning to review the current ordinance at their next meeting and present Council with amendments. Action concerning the Tree Commission remained tabled.

Burnell made a motion to suspend the rule. Second by Schwartz. All ayes. RESOLUTION 2010-5-16 authorizing the Village of New Bremen to enter into an agreement with Choice One Engineering Corporation, Sidney, Ohio, for engineering services at an hourly rate at a cost not to exceed $10,000. Motion by Schwartz, seconded by Kuck. All ayes.

Burnell made a motion to suspend the rule. Second by Hoffman. All ayes. ORDINANCE 2010-5-9 amending the Appropriation Ordinance 2010-1-1 by making the following transfers from the Income Tax Fund as follows: General Fund - $425,000; Street Construction Fund - $125,000; Parks and Recreation Fund – 125,000; Swimming Pool Fund - $75,000. The total transfer amount is $750,000. Motion by Stienecker, seconded by Kuck. All ayes.

Council adjourned at 7:35 p.m. with a motion by Wills, seconded by Schwartz. All ayes.

Diane Gast, Fiscal Officer

April 27, 2010

Roll call showed the following members present on this date. Burnell, Wills, Schwartz, Hoffman and Stienecker. Kuck was excused with a motion by Stienecker, seconded by Schwartz. Five ayes. Also present were Mayor Pape, Solicitor Smith, Chief of Police Harrod, Village Administrator York and Fiscal Officer Gast.

Visitors were Alex and Todd Speelman, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the April 27 meeting were approved with a motion by Wills, seconded by Burnell. Five ayes.

Hoffman made a motion to approve a total expenditure for the month of $606,305.10. Second by Schwartz. Five ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Announced the NBHA Annual Picnic will be June 6, 2010.

· Chief Harrod informed Council the new stop signs were erected on Amsterdam Road and cars were not stopping. Chief Harrod suggested larger stop signs with LED lights.

· Announced Clean-Up Day will be May 1.

· Announced June 19 will be the Grand Opening of the Lockkeepers House.

· Chief Harrod announced there will be legislation donating all unclaimed bicycles to charity. Bicycles may be identified and claimed before May 11, 2010.

· Village Administrator York updated Council on various projects within the Village.

· Councilor Wills reported the Village of New Bremen is Tree City USAfor 15 years.

Larry Wissman Superintendant of the Public Works presented his Annual Report to Council.

Third reading Resolution 2010-3-11 authorizing a donation of $5000 to the Barracuda Swim and Dive Team to cover expenses and repair equipment. Motion by Schwartz. Second by Stienecker. Five ayes.

Burnell made a motion, seconded by Hoffman to untable Resolution 2010-3-13. Five ayes. Third reading Resolution 2010-3-13 entering into an agreement with Southwestern Auglaize County Chamber of Commerce granting a two-year lease for the Lockkeepers House. The monthly lease will be $400.00. Motion by Schwartz, seconded by Burnell. Five ayes.

Burnell made a motion, seconded by Hoffman to untable Resolution 2010-3-14. Five ayes. Third reading Resolution 2010-3-14 entering into an agreement with the Miami and Erie Canal Corridor Association (MECCA) granting a two-year lease for the Lockkeepers House. The monthly lease will be $400.00. Motion by Schwartz, seconded by Burnell. Five ayes.

Second reading RESOLUTION 10-4-15 authorizing Change Order #5 and #6 transferring unused contingency money for the Lockkeepers House to the general construction contract. The approximate amount would be $12,500. In this way, the federal money in the grant could be used up before using local money for the storm sewer relocation project in the ditch, the new culverts and to finish the parking lot (exclusive of the asphalt paving). Motion by Burnell. Second by Stienecker. Five ayes.

Tree Commission representative Councilor Wills discussed where to plant memorial trees. There are only 5 places left along the canal. The Tree Commission decided to plant trees south of the swimming pool. Councilor Stienecker suggested planting trees in the Jaycee Park also. There was also discussion to no longer plant trees in the tree lawns to keep them away from street lights, snow blowers, street sweepers etc. The trees presently in tree lawns would stay, however any new home lots would be offered a tree to be planted outside of the tree lawns. The Tree Commission is planning to review the current ordinance at their next meeting and present Council with amendments. Discussion was tabled with a motion by Wills, seconded by Hoffman. Five ayes.

First reading ORDINANCE 2010-4-7 authorizing a stop street for westbound traffic on Fox Street at the Deer Drive intersection. Motion by Stienecker, seconded by Schwartz. Five ayes.

Mayor Pape explained to Council the Auglaize and Allen Counties United Way 211 number to access information. More information will follow at a later date.

Council adjourned at 7:50 with a motion by Wills, seconded by Hoffman. Five ayes.

Diane Gast, Fiscal Officer

April 13, 2010

Visitors were Klaus Kellner from Bremen, Germany, Matt Krieg, Steve Bushman, Angie Weaver representing The Evening Leader. Mr. Kellner is publishing a book about Bremen, IN and New Bremen, OH.

Minutes from the March 23 meeting were approved with a motion by Hoffman, seconded by Wills. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Announced the Annual CIC Banquet will be April 15 at 11:30.

· Reported fines, fees and forfeitures for March in the amount of $1491.00.

· Reminded residents of the Community Garages Sales to be held on April 16 and 17. Spring Clean Up day will be held on May 1 from 8:00 a.m. to 11:00 a.m.

· Announced the NBHA Annual Picnic will be June 6, 2010.

· Village Administrator York announced the Power Quality Workshop to be held in Piqua on May 27, 2010.

Matt Krieg, Superintendant of the Electric Dept. presented his Annual Report to Council.

Second reading Resolution 2010-3-11 authorizing a donation of $5000 to the Barracuda Swim and Dive Team to cover expenses and repair equipment. Motion by Kuck. Second by Stienecker. All ayes.

Stienecker made motion to suspend the rule. Second by Burnell. All ayes. Ordinance 2010-3-5 establishing a stop street on Amsterdam Road at Walnut Street. Council believed there would be a need for the 4-way stop because of Elmwood Assisted Living traffic. Motion by Schwartz. Second by Wills. All ayes.

Hoffman made a motion to suspend the rule. Second by Schwartz. All ayes. Resolution 2010-3-12 authorizing the Village Administrator to enter into a contract with Auglaize County for 2010-2011 road salt joint bidding. Motion by Burnell. Second by Kuck. All ayes.

Kuck made a motion to suspend the rule. Second by Burnell. All ayes. Ordinance 2010-3-6 authorizing a contract with DP&L for the restated Power Service Agreement designed only to roll the various agreements into a single document and does not change any terms of the agreements of previous contracts. Motion by Schwartz. Second by Kuck. All ayes.

Second reading Resolution 2010-3-13 entering into an agreement with Southwestern Auglaize County Chamber of Commerce granting a two-year lease for the Lockkeepers House. The monthly lease will be $400.00. Kuck made a motion to table the resolution for review. Second by Stienecker. All ayes.

Second reading Resolution 2010-3-14 entering into an agreement with the Miami and Erie Canal Corridor Association (MECCA) granting a two-year lease for the Lockkeepers House. The monthly lease will be $400.00. Kuck made a motion to table the resolution for review. Second by Stienecker All ayes.

First reading RESOLUTION 10-4-15 authorizing Change Order #5 transferring unused contingency money for the Lockkeepers House to the general construction contract. The approximate amount would be $12,500. In this way, the federal money in the grant could be used up before using local money for the storm sewer relocation project in the ditch, the new culverts and to finish the parking lot (exclusive of the asphalt paving). Motion by Kuck. Second by Burnell. All ayes.

Council adjourned at 7:30 with a motion by Hoffman, seconded by Wills. All ayes.

Diane Gast, Fiscal Officer

March 23, 2010

Visitors were Kimberly Prueter, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the March 9 meeting were approved with a motion by Hoffman, seconded by Wills. All ayes.

Hoffman made a motion to approve the total expenditure for the month of $604,069.05. Second by Wills. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Received the Census form notification and urged residents to complete the form and return it.

· Reported fines, fees and forfeitures for Jan. in the amount of $853.00 and Feb. in the amount of $651.00.

· Reminded residents of the Community Garages Sales to be held on April 16 and 17. Spring Clean Up day will be held on May 1 from 8:00 a.m. to 11:00 a.m.

· Announced June 19 at 10:00 a.m. will be Key Day at the Lockkeepers House.

· Recognized Chief of Police Douglas Harrod for 30 years of service with the Village of New Bremen.

· Village Administrator York explained to Council about the access driveway / turn around project engineered for the Lockkeepers House. The cost of the project would be under $25,000. Council approved. All ayes.

Kim Prueter, Superintendent of Parks and Recreation, gave her annual report to Council. Kim resigned her position as Superintendent effective 4-2-10. She will part-time as a season employee at a rate of $12.00 per hour.

Third reading RESOLUTION 2010-2-7 authorizing Choice One Engineering, Sidney, Ohio, to do a study of the Kuest Ditch Improvements located north of SR 274. The professional services not to exceed $19,960. Motion by Burnell, second by Schwartz. All ayes.

Second reading RESOLUTION 2010-3-8 authorizing a transfer of $90,000 from the Income Tax Fund to the Electric Fund for the old electric building. The building was appraised at $90,000 and will be use by other departments. Motion by Kuck, seconded by Stienecker. All nays. Resolution failed because the Fiscal Officer found documentation that the building was originally paid for from the Income Tax Fund.

Kuck made a motion to suspend the rule. Second by Burnell. All ayes. Second and third readings ORDINANCE 2010-3-4 amending the payroll ordinance to create a seasonal classification range for a parks and recreation foreman. The range will be G-61 at a rate of $12.00 + .25/yr. Motion by Stienecker, second by Hoffman. All ayes.

Schwartz made a motion to suspend the rule. Second by Burnell. All ayes. Second and third readings RESOLUTION 2010-3-9 authorizing the Village Administrator to purchase through the State Purchasing Program, a digger derrick body from Dueco Inc., Waukesha, WI. The cost of the equipment is $88,100 – Electric Fund 75% and Income Tax 25%. Motion by Stienecker, second by Hoffman. All ayes.

Village Administrator York announced the bids for the Canal Street Parking Lot Project and awarded the bid to the lowest over-all bidder. Resolution 2010-3-10 a resolution accepting all bids for the Canal Street Parking Lot Project and awarding the bid to PAB Construction, Coldwater, Ohio. Their low bid was $225,444.40. Motion by Kuck. Second by Burnell. All ayes.

First reading Resolution 2010-3-11 authorizing a donation of $5000 to the Barracuda Swim and Dive Team to cover expenses and repair equipment. Motion by Stienecker. Second by Schwartz. All ayes.

First reading Ordinance 2010-3-5 establishing a stop street on Amsterdam Road at Walnut Street. Council believed there would be a need for the 4-way stop because of Elmwood Assisted Living traffic. Motion by Schwartz. Second by Wills. All ayes.

First reading Resolution 2010-3-12 authorizing the Village Administrator to enter into a contract with Auglaize County for 2010-2011 road salt joint bidding. Motion by Kuck. Second by Stienecker. All ayes.

First reading Ordinance 2010-3-6 authorizing a contract with DP&L for the restated Power Service Agreement designed only to roll the various agreements into a single document and does not change any terms of the agreements of previous contracts. Motion by Hoffman. Second by Stienecker. All ayes.

First reading Resolution 2010-3-13 entering into an agreement with Southwestern Auglaize County Chamber of Commerce granting a two-year lease for the Lockkeepers House. The monthly lease will be $400.00. Motion by Stienecker. Second by Wills. All ayes.

First reading Resolution 2010-3-14 entering into an agreement with the Miami and Erie Canal Corridor Association (MECCA) granting a two-year lease for the Lockkeepers House. The monthly lease will be $400.00. Motion by Stienecker. Second by Wills. All ayes.

Council entered into Executive Session at 7:55 p.m. to discuss personnel.

Council came out of Executive Session at 8:12 p.m. and took no action. Adjournment followed with a motion by Wills. Second by Burnell. All ayes.

Diane Gast, Fiscal Officer

March 9, 2010

Visitors were Karla Eilerman, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the February 22 meeting were approved with a motion by Hoffman, seconded by Burnell. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Mayor Pape had no announcements.

· Village Administrator York announced bids will be opened on March 15 for the Canal Street Parking Lot Project.

Council discussed briefly a policy outlining the procedure for a dishonored check. Solicitor Smith will have a draft for the next meeting.

Second reading RESOLUTION 2010-2-7 authorizing Choice One Engineering, Sidney, Ohio, to do a study of the Kuest Ditch Improvements located north of SR 274. The professional services not to exceed $19,960. Motion by Kuck, second by Schwartz. All ayes.

First reading RESOLUTION 2010-3-8 authorizing a transfer of $90,000 from the Income Tax Fund to the Electric Fund for the old electric building. The building was appraised at $90,000 and will be use by other departments. Motion by Kuck, seconded by Stienecker. All ayes.

First reading ORDINANCE 2010-3-4 amending the payroll ordinance to create a seasonal classification range for a parks and recreation foreman. The range will be G-61 at a rate of $12.00 + .25/yr. Motion by Burnell, second by Stienecker. All ayes.

First reading RESOLUTION 2010-3-9 authorizing the Village Administrator to purchase through the State Purchasing Program, a digger derrick body from Dueco Inc., Waukesha, WI. The cost of the equipment is $88,100. Motion by

Wills made a motion to adjourn at 6:33 p.m. Second by Hoffman. All ayes.

Diane Gast, Fiscal Officer

COUNCIL OF THE VILLAGE OF NEW BREMEN

PAGE 2 3-9-10

SPECIAL COUNCIL MEETING 1-18-10

Roll call showed the following members present for the special meeting held this date at 6:30 p.m. Burnell, Wills, Hoffman, Kuck and Stienecker. Schwartz was excused with a motion by Burnell, seconded by Stienecker. Five ayes. Also present were Mayor Pape, Village Administrator York and Fiscal Officer Gast.

Visitors were Mandy Niekamp and Brad Garmann representing Garmann-Miller, Katie Yantis representing The Evening Leader andMargie Weubker representing The Daily Standard.

Mandy Niekamp and Brad Garmann representing Garmann-Miller attended the meeting to explain the Lockeepers House Project Change Order #1 to Council. The cost is $2603. Council discussed the window issue on the south side of the Lockkeepers House. The elevator that was originally positioned on the north side of the house was moved to the south side because of mechanical reasons. By moving the elevator to the south side of the house, the view out of four of the windows is now blocked by the elevator. Councilors questioned why architects and construction personnel did not catch the problem sooner. Brad Garmann stated that the plan was presented and approved in October 2008. Delores Stienecker representing the Historical Association did not remember that meeting and had no knowledge of why the elevator was moved. Council concluded the final plans were not presented to Council for approval. Council decided to wait for the actual change order to come before them and then act on the readings.

Kuck made a motion to suspend the rule. Second by Wills. Five ayes. RESOLUTION 2010-1-4 authorizing the purchase of a vacant lot adjacent to Village property at 322 N. Herman Street at a cost of $15,000 to be paid from the Income Tax Fund. Motion by Burnell, seconded by Stienecker. Five ayes.

Adjournment followed at 7:30 p.m. with a motion by Burnell, seconded by Wills. Five ayes.

Diane Gast, Fiscal Officer

January 12, 2010

Councilors and Village Officials met at The Bicycle Museum of America at 5:30 p.m.to take the Oath of Office in front of the recently restored Civil War battle flag of Company C of the 37^th Ohio Infantry. Solicitor Smith gave a touching speech about what this flag meant to our ancestors one hundred and forty-eight years ago and what it should mean to us today (a copy of Solicitor Smith’s speech is attached for the record). Each Village Official, while taking the Oath of Office, had their picture taken in front of the magnificent battle flag.

Village Officials returned to the Municipal Center for the regular meeting. Roll call showed the following members present on this date. Dennis Burnell, Steve Wills, John T. Schwartz, Craig Hoffman, Don Kuck and Delores Stienecker. Also present were Mayor Jeffrey Pape, Solicitor Stephen Smith, Chief of Police Douglas Harrod, Village Administrator Wayne York and Fiscal Officer Diane Gast.

Visitors were Kylie Temple, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Burnell made a motion to nominate Councilor Kuck for President of Council, seconded by Stienecker. All ayes. Burnell moved to approve Mayor Pape’s 2010 Committees. Second by Kuck. All ayes.

Minutes from the December 8 meeting were approved with a motion by Hoffman, seconded by Schwartz. All ayes.

Hoffman made a motion to approve a total expenditure for the month of December, 2009 in the amount of $1,018,538.37. Second by Schwartz. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Reported fines, fees and forfeitures in the amount of $1073.00.

· Welcomed Steve Wills as the newest Councilor and congratulated incumbent Councilors Burnell, Kuck and Stienecker.

· Announced NKTELCO would not have any rate increases in 2009.

· Village Administrator York updated Council on various projects within the Village.

Kuck made a motion to suspend the rule. Second by Burnell. ORDINANCE 2010-1-1 approving the appropriations for 2010. Motion by Stienecker, seconded by Kuck. All ayes.

Third reading RESOLUTION 2009-11-44 entering into a contract with Stephen L. Smith for the rendition of legal services beginning January 1, 2010 and ending December 31, 2011. Motion by Hoffman, second by Schwartz. All ayes.

Third reading RESOLUTION 2009-11-45 entering into a contract with Robert W. Kehoe for the rendition of services as Mayor’s Court Magistrate beginning January 1, 2010 and ending December 31, 2010. Motion by Burnell, second by Stienecker. All ayes.

Stienecker made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2010-1-1 authorizing Change Order #2 to CDA in the amount of $282.77 for the corrected bill for asphalt for the Fox Street and Elk Drive Project. Motion by Hoffman. Second by Kuck. All ayes.

Second reading ORDINANCE 2009-12-20 amending Article 14, Section 14.1 of the Employee Handbook by changing the language to read Any employee requesting to retire after receiving full service credit and wanting to return back to employment with the Village of New Bremen in the same capacity and classification shall obtain approval from the Mayor, Village Administrator or Chief of Police followed by the approval of Village Council prior to signing official retirement papers with their State Public Retirement System. Motion by Kuck, seconded by Burnell. All ayes.

Second reading RESOLUTION 2009-12-51 entering into a contract with the New Bremen Emergency Squad for the rendition of emergency medical services at a cost to be determined after the books have been audited. The contract begins February 1, 2010 and ends January 31, 2011. Motion by Burnell, seconded by Stienecker. All ayes.

First reading ORDINANCE 2010-1-2 certifying to the Auglaize County Auditor the Fox Street and Elk Drive assessments in the amount of $15,963.90. Motion by Schwartz. Second by Hoffman. All ayes.

Hoffman made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2010-1-2 authorizing payment to Auglaize County Homeland Security and Emergency Management for the per Capita Assessment for 2010 in the amount of $2095.10. Motion by Stienecker. Second by Burnell. All ayes.

Council discussed the window issue on the south side of the Lockkeepers House. The elevator that was originally positioned on the north side of the house was moved to the south side because of mechanical reasons. By moving the elevator to the south side of the house, the view out of four of the windows is now blocked by the elevator. Councilors questioned why architects and construction personnel did not catch the problem sooner. Council feels that the architects, Garmann-Miller need to explain why this happened and take responsibly for payment of $2603 to have the windows moved. The Historical Association had no knowledge of why the elevator was moved. Village Administrator York plans to discuss the matter with Garmann-Miller before any action is taken on the change order. Council is contemplating a special meeting to discuss this further.

First reading RESOLUTION 2010-1-3 authorizing Change Order #1 to PAB Construction in the amount of $2879.15 reduction because of decreased quantities of underground sewer associated with the 2009 Alley Project. Motion by Burnell. Second by Kuck. All ayes.

Schwartz made a motion to enter into Executive Session at 7:50 p.m. to discuss land acquisition. Second by Wills. All ayes.

Council came out of Executive Session at 8:00 p.m. and took no action. Adjournment followed with a motion by Kuck, seconded by Burnell. All ayes.

Diane Gast, Fiscal Officer

December 8, 2009

Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Solicitor Smith, Chief of Police Harrod, Fiscal Officer Gast and Village Administrator York.

Visitors were Mandy Niekamp, Steve Wills, Don Gruenemeyer and Troy Shepherd representing Sawvel and Associates, Matt Krieg, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the November 24 meeting were approved with the following amendment: Page one, paragraph eight add Burnell made a motion to suspend the rule. Second by Stienecker. All ayes. RESOLUTION 2009-11-41 authorizing change order #2 for the White Mountain Substation Upgrade to Midwest Electric Control Specialists, Inc. in the amount of $3570.58 increasing the total cost of the project to $232,999.58. Motion by Hoffman, second by Meyer. Five ayes. Motion by Hoffman, seconded by Meyer. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Wished everyone a Merry Christmas

· Presented Councilman Meyer with a plaque of appreciation for the time he served as Councilman. Introduced Steve Wills as the incoming Councilman.

· Announced Council will meet at the Bicycle Museum on Jan. 12, 2010 at 5:30 p.m. for the swearing in of the newly elected Council members. The oaths will be taken in front of the restored Civil War flag the men of Auglaize County’s Company C carried into battle.

· Cautioned residents about throwing rocks into the canal. Will ask the school to notify the students.

· Thanked Delores Stienecker for the Christmas cookies.

· Village Administrator York updated Council on various projects within the Village.

Don Gruenemeyer, representing Sawvel and Associates, presented a presentation of the Greenup and Meldahl Projects. From the review, Sawvel recommended that the Village of New Bremen purchase 50 kW of the project.

Third reading ORDINANCE 2009-11-18 authorizing participation in a power contract through AMP in the development of the Meldahl/Greenup Hydroelectric Project located on the Ohio River. These two projects are being marketed to AMP members jointly at a 60/40% (Meldahl/Greenup) ratio. AMP recommends 50 kW for New Bremen. Motion by Kuck, seconded by Schwartz. All ayes.

Meyer made a motion to suspend the rule. Second by Stienecker. All ayes. RESOLUTION 2009-12-49 authorizing the expenditure of funds from January 1, 2010 through January 12, 2010 when the 2010 Appropriation Ordinance will be adopted. Motion by Burnell, second by Hoffman. All ayes.

Burnell made a motion, seconded by Meyer to amend the third reading of RESOLUTION 2009-11-43 authorizing Change Order #1 to CDA Construction Group, Inc. in the amount of -$14,117.04 (reduction) for the Fox St. and Elk Drive Reconstruction. All ayes. The order is to correct a soft roadway base and adjust quanities. Stienecker made the motion to have the third reading as amended, second by Hoffman. All ayes.

Burnell made a motion to suspend the rule. Second by Kuck. Second and third readings RESOLUTION 2009-11-48 authorizing Change Order #1 and final to Tom’s Construction for the NB-NK Rotary Centennial Park. The cost is $6318.00 increasing the total cost of the project to $127,782.00. The working platform for the aggregate pier installation had to be modified. Motion by Schwartz, seconded by Meyer. All ayes.

Schwartz made a motion, seconded by Meyer to untable the second reading of ORDINANCE 2009-5-13 establishing a Retire / Rehire Policy for the Village of New Bremen. There was discussion that the policy already in place in the Employee Handbook Article 14 Section 14.1 was working adequately and why change it. Kuck made a motion for the second reading, seconded by Burnell. Five nays. Meyer aye. Ordinance defeated.

First reading ORDINANCE 2009-12-20 amending Article 14, Section 14.1 of the Employee Handbook by changing the language to read Any employee requesting to retire after receiving full service credit and wanting to return back to employment with the Village of New Bremen in the same capacity and classification shall obtain approval from the Mayor, Village Administrator or Chief of Police followed by the approval of Village Council prior to signing official retirement papers with their State Public Retirement System. Motion by Kuck, seconded by Stienecker. Five ayes. Meyer abstained.

Kuck made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2009-12-21 approving the contract with Minster State Bank for a seven-year loan not to exceed $800,000 with a 3.25% interest rate for the financing of the Electric Department service building with interest only in the first two years. Motion by Hoffman. Second by Stienecker. All ayes.

Village Administrator York presented the bids to Council for the Electric Department service building. RESOLUTION 2009-12-50 accepting all bids and awarding the contracts to the lowest bidders: Heyne Construction, Inc. $648,455.00 general contractor, Consolidated Hunter Heating and Plumbing, Inc. $84,254.00 for plumbing and mechanical and Buschur Electric, $38,870.00 for the generator work. The total of the low bids is $771,579.00 which is approximately 25% under the engineer estimate of $1,034,000.00. Motion by Schwartz, seconded by Hoffman. All ayes.

Second reading RESOLUTION 2009-11-44 entering into a contract with Stephen L. Smith for the rendition of legal services beginning January 1, 2010 and ending December 31, 2011. Motion by Schwartz, second by Stienecker. All ayes.

Second reading RESOLUTION 2009-11-45 entering into a contract with Robert W. Kehoe for the rendition of services as Mayor’s Court Magistrate beginning January 1, 2010 and ending December 31, 2010. Motion by Burnell, second by Meyer. All ayes.

First reading RESOLUTION 2009-12-51 entering into a contract with the New Bremen Emergency Squad for the rendition of emergency medical services at a cost to be determined. The contract begins February 1, 2010 and ends January 31, 2011. Motion by Hoffman, seconded by Burnell. All ayes.

Stienecker made a motion to suspend the rule. Second by Kuck. All ayes. RESOLUTION 2009-12-52 authorizing Change Order #1 to Buehler Asphalt and Paving in the amount of $5299.88 increasing the total amount of the Rummel Creek/Melrose Place Project to $92,849.38. Motion by Schwartz, seconded by Meyer. All ayes.

Schwartz made a motion to enter into Executive Session at 8:50 p.m. to discuss land acquisition. Second by Hoffman. All ayes.

Council came out of Executive Session at 9:00 p.m. and took no action. Adjournment followed with a motion by Schwartz, seconded by Burnell. All ayes.

Diane Gast, Fiscal Officer

October 13, 2009

Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Hoffman, Kuck and Stienecker. Schwartz was excused with a motion by Kuck, seconded by Stienecker. Five ayes. Also present were Mayor Pape, Solicitor Smith, Chief of Police Harrod, Fiscal Officer Gast and Village Administrator York.

Visitors were Mandy Niekamp, Brad Garmann, Christy Shell, Pam Sager, Darla Kelch, Steve Wills, Matt Krieg, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the September 22 meeting were approved with the following amendment: Page 1, paragraph 9 added First reading RESOLUTION 2009-9-36 authorizing the Village Administrator to seek bids for sodium hypochlorite and rock salt for the 2008-2009 seasons. Motion by Kuck seconded by Schwartz. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Acknowledged Valu-Class members present to observe meeting.

· Announced the NB Historic Association Christmas Dinner dates as December 2, 4, 9 and 11. Santa and Mrs. Claus will be there on December 13.

· Reported fines, fees and forfeitures for the month in the amount of $558.00.

· Village Administrator York updated Council on various projects within the Village.

Mandy Niekamp, representing Garmann-Miller, presented plans for the 11,830 sq. ft. service building for the Electric Dept. The proposed site for the building will be Lot 16 and Lot 17 on the south side of Streine Drive at the Bunker Hill Industrial Park. The approximate cost of the building is $709,800 with the actual engineering estimate to be announced at a later date.

Second reading RESOLUTION 2009-9-35 authorizing the Village Fiscal Officer to pay Garmann-Miller $8809.31 for the non-construction costs associated with the Lockkeepers House Project. The contract for architectural services for the Lockkeepers House has a limit of $50,000. The Village was unaware that non-construction costs such as the land survey, soil borings, printing plans etc. were not included in the contract. The additional costs amount to $8809.31. Motion by Burnell. Second by Stienecker. Five ayes.

Burnell made a motion to suspend the rule. Second by Kuck. Five ayes. Second and third readings RESOLUTION 2009-9-36 authorizing the Village Administrator to seek bids for sodium hypochlorite and rock salt for the 2008-2009 seasons. Motion by Hoffman seconded by Meyer. Five ayes.

First reading RESOLUTION 2009-10-37 authorizing change orders for the Lockkeepers House decreased by $2225.00 as follows: Change order #1 to Area Energy & Electric decrease of $1332.00; Change order #2 to Baumer Construction decrease of $893.00. Motion by Kuck, seconded by Stienecker. Five ayes.

Kuck made a motion to suspend the rule. Second by Burnell. Five ayes. RESOLUTION 2009-10-38 authorizing the Village Administrator to accept sealed bids for old police cars no longer used by the Village. Motion by Stienecker, seconded by Hoffman. Five ayes.

Burnell made a motion to suspend the rule. Second by Stienecker. Five ayes. RESOLUTION 2009-10-39 authorizing the Village Administrator to submit a funding application through the Ohio Public Works Commission for the 2010 Teton Project for Bear Drive and Elk Drive. Motion by Hoffman, seconded by Meyer. Five ayes.

First reading RESOLUTION 2009-10-40 authorizing the Village Administrator to seek bids for the construction of a service building for the Electric Dept. The engineering estimate to be determined at the next meeting. The proposed location is the Bunker Hill Industrial Park on Lot 16 and Lot 17. Motion by Kuck, seconded by Hoffman. Five ayes.

Meyer made a motion to adjourn at 7:20 p.m. Second by Kuck. Five ayes.

Diane Gast, Fiscal Officer

September 22, 2009

Visitors were Jeff Utz, John Parlett and Jennifer Skinner representing the NBEMS, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the September 8 meeting were approved with a motion by Burnell, seconded by Kuck. All ayes.

Stienecker made a motion to approve a total expenditure for the month of $783,597.77. Second by Meyer. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Announced Pumpkinfest will be on September 26. TLC-OCCL Run at 9:30 and Fun Run at 9:00.

· Announced the Ohio Bicycle Federation will be in New Bremen on Oct. 10^th.

· Announced Longevity Awards to Linda Fortkamp – 25 years of service and Karl Lengerich – 15 years of service.

· Reported the Records Commission had a biannual meeting on this date at 6:00 pm.

· Village Administrator York updated Council on various projects within the Village.

The New Bremen EMS presented an informative presentation concerning the upcoming renewal of the EMS levy and how the money will be spent. Jeff Utz and John Parlett were the presenters.

Council discussed the contract with Garmann-Miller for architectural services for the Lockkeepers House. The contract has a limit of $50,000. The Village was unaware that non-construction costs such as the land survey, soil borings, printing plans etc. were not included in the contract. The additional costs amount to $8809.31. Kuck made a motion, seconded by Burnell to suspend the rule. Burnell, Kuck and Stienecker ayes. Meyer, Schwartz and Hoffman nays. Emergency motion failed. First reading RESOLUTION 2009-9-35 authorizing the Village Fiscal Officer to pay Garmann-Miller $8809.31 for the non-construction costs associated with the Lockkeepers House Project. Motion by Schwartz. Second by Burnell. Five ayes. Meyer nay.

Kuck made a motion to suspend the rule. Second by Stienecker. All ayes. Second and third readings RESOLUTION 2009-9-34 entering into a contract with Garmann-Miller for the rendering of architect services to assist the Village of New Bremen in designing and constructing an Electric Department service building. The cost not to exceed $65,000 to be paid from the Electric Fund. The proposed site for the building will be Lot 16 and Lot 17 on the south side of Streine Drive at the Bunker Hill Industrial Park. Motion by Burnell, seconded by Stienecker. All ayes.

Meyer made a motion to adjourn at 7:50 p.m. Second by Hoffman. All ayes.

Diane Gast, Fiscal Officer

September 8, 2009

Visitors were Mandy Niekamp representing Garmann-Miller, Steve Hemmelgarn, Anthony Utz, Matt Krieg, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the August 25 meeting were approved with a motion by Schwartz, seconded by Stienecker. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Announced Pumpkinfest will be on September 26. TLC-OCCL Run at 9:30 and Fun Run at 9:00.

· Trick or Treat will be on Oct. 29 from 6:00 – 8:00. Cider Time will be Nov. 1 starting with the parade at 2:00 p.m.

· Village Administrator York updated Council on various projects within the Village.

Mayor Pape appointed Steven Hemmelgarn and Anthony Utz as members of the New Bremen German Township Fire Dept. Council approved the appointments with a motion by Stienecker, seconded by Hoffman. All ayes.

Village Administrator York announced the bids for Alley Reconstruction and Rummel Creek & Melrose Place Resurfacing. RESOLUTION 2009-9-32

accepting all bids and awarding the contracts to the lowest bidders as follows: Contract A–Alley Reconstruction 2009 – PAB Construction $179,867.60

Contract B- Rummel & Melrose – Buehler Asphalt Paving $ 87,549.50

The engineer’s estimate for the Alley Reconstruction is $238,527.30 and the engineer’s estimate for Rummel Creek & Melrose Place Resurfacing is $121,000.00. Motion by Kuck, second by Burnell. All ayes.

RESOLUTION 2009-9-33 accepting all bids and awarding the bid for Issue I-Round 23 ½ to the lowest bidder The Shelly Company, Findlay, Ohio with a bid of $274,244. The engineer’s estimate is $292,300. Motion by Schwartz, seconded by Meyer. All ayes.

First reading RESOLUTION 2009-9-34 entering into a contract with Garmann-Miller for architectural services for the new Electric Department service building. The cost not to exceed 7.5% of the project cost. The proposed site for the building will be Lot 16 and Lot 17 on the south side of Streine Drive at the Bunker Hill Industrial Park. Motion by Kuck, seconded by Burnell. All ayes.

Council approved a 5% increase in the Aetna health insurance plan which will be come due in October, 2009.

Schwartz made a motion to adjourn at 7:18 p.m. Second by Hoffman. All ayes.

Diane Gast, Fiscal Officer

August 25, 2009

Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, and Stienecker. Kuck was excused with a motion by Schwartz, seconded by Stienecker. Five ayes. Also present were Mayor Pape, Solicitor Smith, Chief of Police Harrod, Fiscal Officer Gast and Village Administrator York.

Visitors were Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the August 11 and 20 meetings were approved with a motion by Hoffman, seconded by Meyer. Five ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Congratulated the 35^th Annual Bremenfest Committee on a successful festival.

· Announced Scott Frey as the next Executive Director of the Southwestern Auglaize County Chamber of Commerce.

· Announced Pumpkinfest will be on September 26.

· Village Administrator York updated Council on various projects within the Village.

Burnell made a motion to suspend the rule. Second by Stienecker. Five ayes. Second and third readings Resolution 2009-8-29 accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor. This resolution is due by August 31, 2009. Motion by Hoffman, second by Meyer. Five ayes.

Burnell made a motion to suspend the rule. Second by Stienecker. Five ayes. ORDINANCE 2009-8-15 amending Ordinance 2009-8-14 establishing a checking account for Issue I-Round 23 ½ Resurfacing Project naming the Village of New Bremen as Agent and amending the transfer amount to $44,061.11 from the Income Tax Fund as the Village’s match share for the project. Motion by Hoffman, second by Schwartz. Five ayes.

Burnell made a motion to suspend the rule. Second by Meyer. Five ayes. RESOLUTION 2009-8-31 amending Resolution 2009-6-22 naming the Mayor as contract officer for the Issue I – Round 23½ Resurfacing Projects. Motion by Schwartz. Second by Hoffman. Five ayes.

Burnell made a motion to suspend the rule in order to make the announcement in the September Newsletter. Second by Stienecker. Five ayes. ORDINANCE 2009-8-16 amending Ordinance 2006-5-14 establishing 6:30 p.m. as Council meeting times for January through March to match up with the rest of the year. Motion by Schwartz, seconded by Burnell. Five ayes.

Meyer made a motion to adjourn at 6:55 p.m. Second by Hoffman. Five ayes.

Diane Gast, Fiscal Officer

Special Council Meeting August 20, 2009

9:15 a.m.

Roll call showed the following members present for the special meeting held this date. Burnell, Meyer, Schwartz, Kuck and Stienecker. Hoffman was excused with a motion by Meyer, seconded by Kuck. Five ayes. Also present were Mayor Pape, Fiscal Officer Gast and Village Administrator York.

Schwartz made a motion to suspend the rule. Second by Meyer. Five ayes. RESOLUTION 2009-8-30 stating the intention to proceed with the EMS 1.25 mill levy ballot issue to provide ambulance service and emergency medical service to the Village of New Bremen. The filing deadline is August 20, 2009 at 4:00 p.m. Motion by Stienecker, second by Kuck. Five ayes.

Adjournment followed at 9:25 a.m. with a motion by Meyer, second by Schwartz. Five ayes.

Diane Gast, Fiscal Officer

August 11, 2009

Visitors were Steve Wills, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the July 28 meeting were approved with the following change: Page 1, paragraph 5, line 6 change 6:30 to 6:00. Motion by Hoffman, seconded by Kuck. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Announced the 35^th Annual Bremenfest Aug. 14, 15 and 16.

· Announced the Rededication of a Civil War Flag on Saturday, August 22, 2009 at 10:00 a.m. at Lock One sponsored by the New Bremen Historic Association.

· Approved an F-1 Beer Permit for the Alumni Softball tournament to be held on September 4, 5 and 6.

· Attended the District Integrating Committee. The grant was approved and bids will be opened on September 8, 2009.

· Announced the Flag Pole Dedication @ the Crown Pavilion for an Eagle Scout project on the weekend of Bremenfest.

· Announced a Public Hearing for the Alley Resurfacing Project will be held on August 18, 2009, at 5:30 p.m.

· Village Administrator York updated Council on various projects within the Village.

Village Administrator York presented the bids for the NB-NK Rotary Centennial Park Project as follows:

Tom's Construction, Inc.	St. Henry	121,464.00
Shinn Bros. Inc.	Celina	123,700.00
Saintignon Excavating, Co.	Celina	131,192.00
Bohman Excavating, Inc.	Versailles	137,260.00
Jutte Excavating, Inc.	Ft. Recovery	141,238.00
Brumbaugh Construction, Inc.	Arcanum	141,546.25
Donald A. Sommer Inc.	Anna	142,378.00

RESOLUTION 2009-8-28 accepting all bids and awarding the bid to the lowest bidder Tom’s Construction. The project to be paid from the Income Tax. Motion by Kuck, second by Burnell. All ayes.

First reading Resolution 2009-8-29 accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor. Motion by Hoffman, second by Meyer. All ayes.

Schwartz made a motion to suspend the rule. Second by Burnell. All ayes. ORDINANCE 2009-8-14 establishing a checking account for Issue I-Round 23 ½ Resurfacing Project naming the Village of New Bremen as Trustee/Agent and authorizing a transfer of $5800 from the Income Tax Fund as the Village’s match share for the project. Motion by Hoffman, second by Stienecker. All ayes.

Kuck made a motion to adjourn at 7:05 p.m. Second by Burnell. All ayes.

Diane Gast, Fiscal Officer

July 28, 2009

Visitors were Matt Krieg, Superintendent of Electric, Steve Wills, Kelly Hemmelgarn, Alex Hemmelgarn, Aaren Hemmelgarn, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the July 14 meeting were approved with a motion by Meyer, seconded by Burnell. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Announced the Ground Breaking Ceremony for Elmwood Center, Inc. dba Elmwood Assisted Living of New Bremen, was held on Friday, July 24, 2009 at 10:00 at the Southwest Corner of Amsterdam Road & South Walnut Street.

· Announced Trick or Treat will be Oct. 29 from 6:30-8:00 p.m.

· Announced the Groundbreaking Ceremony for the Lockkeepers House will be August 3, 2009 at 10:00 a.m. at Lock One Park.

· Village Administrator York updated Council on various projects within the Village.

· More mulch loading on Sat. Aug. 1 from 8:00-12:00 noon and Monday, Aug. 3 from 12:00-6:00 p.m. New Bremen residents only.

Third reading RESOLUTION 2009-6-21 authorizing the Village Administrator to enter into a contract with Eagon & Associates, Inc., Worthington, Ohio, for hydrogeologic consulting services to assist the Village in developing additional sources of ground-water supply. The cost of the work not to exceed $17,932. Stienecker made a motion to amend the resolution to pay from the Income Tax Fund instead of the Water Fund. Second by Meyer. All ayes. Third reading passed as amended with a motion by Kuck, seconded by Hoffman. All ayes.

Burnell made a motion to enter into Executive Session at 6:47 p.m. to discuss the purchase of land. Second by Kuck. All ayes.

Council came out of Executive Session at 7:27 p.m. and took no action.

Adjournment followed with a motion by Meyer, second by Kuck. All ayes.

Diane Gast, Fiscal Officer

July 14, 2009

Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Solicitor Smith, Fiscal Officer Gast, Chief of Police Harrod and Village Administrator York.

Visitors were Tom Wenning, Larry Dicke, Genevieve Conradi, Diane Paul, Carolyn Smith, Jim Tontrup, Amy Scheer, Carl Roediger, Dennis Dicke, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the June 23 meeting were approved with a motion by Hoffman, seconded by Schwartz. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Announced the Ground Breaking Ceremony for Elmwood Center, Inc. dba Elmwood Assisted Living of New Bremen, on Friday, July 24, 2009 at 10:00 at the Southwest Corner of Amsterdam Road & South Walnut Street.

· Announced the Annual Firemen’s Picnic will be held on July 25, 2009.

· Informed residents that the Village will be conducting a smoke test of the sanitary sewer system on Tuesday, August 25, 2009.

· Village Administrator York updated Council on various projects within the Village.

· Councilor Stienecker announced the New Bremen Historic Association will be rededicating a Civil War flag from the Company C of the Thirty-Seventh Ohio Volunteer Infantry Regiment on Saturday, August 22, 2009 at 10:00 a.m.

Third reading RESOLUTION 2009-6-16 authorizing a land swap of approximately 500 square feet 0.013 acres between the Village of New Bremen and Robert Kuck. The land is located north adjacent to the Municipal Center. Motion by Kuck, seconded by Meyer. All ayes.

Second reading RESOLUTION 2009-6-21 authorizing the Village Administrator to enter into a contract with Eagon & Associates, Inc., Worthington, Ohio, for hydrogeologic consulting services to assist the Village in developing additional sources of ground-water supply. The cost of the work not to exceed $17,932. Motion by Burnell, second by Stienecker. All ayes.

Larry Dicke, representing the New Bremen Historic Association expressed the concerns of their organization about the canal at the corner of Washington and Monroe Streets. The Historic Association wanted to go on record to leave the canal open to protect the legacy of the canal. After some discussion, Burnell made a motion to suspend the rule. Second by Kuck. Four ayes. Hoffman and Stienecker nay. RESOLUTION 2009-7-23 authorizing the Village Administrator to seek bids to enclose the canal at the New Bremen-New Knoxville Rotary Centennial Park. Motion by Burnell, second by Kuck. Four ayes. Hoffman and Stienecker nay.

The grant for the Lockkeepers House through the ODOT Transportation Enhancement Program was granted up to a maximum of $522,300 in Federal funds and the match paid by the New Bremen Historic Association of $130,575. Originally, the Village of New Bremen concluded that the design planning at a cost of approximately $50,000 would be considered eligible costs. Village officials learned within the past few days that neither grant money nor matching funds can be used for architectural purposes. Village Administrator York accepted the blame for the oversight. Kuck made a motion to suspend the rule. Second by Schwartz. Five ayes. Meyer nay. RESOLUTION 2009-7-24 amending Resolution 2008-6-24 and authorizing a transfer of $50,000 from the Income Tax Fund into the Lockkeeper House Fund to pay Garmann Miller for architectural fees. Motion by Burnell, seconded by Schwartz. Five ayes. Meyer nay.

Bids for the Lockkeepers House were received on June 24, 2009. Resolution 2009-7-25 accepting all bids and awarding the contract to the lowest bidder Baumer Construction, Inc. for general construction at $484,830 base bid and Area Energy & Electric, Inc. for combined plumbing, HVAC and electrical at $158,500 base bid. Construction to begin within 30 days. Motion by Burnell, seconded by Kuck. Five ayes. Meyer nay.

The Village of New Bremen has an excess of mulch on hand at the Yard Waste Facility and will be grinding more brush within a month. The mulch has a shelf life of 2-3 years and the Village is in a position where we will waive the usual limit of one pickup truckload per year and will provide free loading on Saturday, July 18 and Monday, July 20. Residential and commercial establishments within the Village are all welcome without limits. Tom Wenning was also present to ask Council for this service.

The Resolution of Necessity for Canal Street was postponed until the engineering plans are complete.

Burnell made a motion to suspend the rule. Second by Hoffman. All ayes. RESOLUTION 2009-7-26 authorizing the Village Administrator to seek bids for Alley Reconstruction of three alleys within the Village. The engineering estimate is $125,000. Motion by Stienecker, second by Schwartz. All ayes.

Burnell made a motion to suspend the rule. Second by Schwartz. All ayes. RESOLUTION 2009-7-27 authorizing the Village Administrator to seek bids on Resurfacing Rummel Creek and Melrose Place. The engineering estimate is $125,000. Motion by Kuck, second by Hoffman. All ayes.

Schwartz advised Council that the TLC-OCCL will sponsor a 5K run during the Pumpkinfest festival.

Schwartz made a motion to adjourn at 8:05 p.m. Second by Kuck. All ayes.

Diane Gast, Fiscal Officer

June 9, 2009

Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Solicitor Smith, Fiscal Officer Gast, Chief of Police Harrod and Village Administrator York.

Visitors were Judy Baker, Bob Kramer and Ruth Brookhart representing the Scouts; Terry Dick; Susan Minch representing CDA Construction Group, Inc.; Larry Wissman, Jerry Fischbach, Dustin Weikert, Mike Skinner, Chris Pape, Robert Moeller, Tim Garman, Greg Dennings, Linda Fortkamp, Steve Bushman, Matt Krieg, Jon Moore, Kim Prueter, Elaine Lampert, Brad Pyles, Karl Lengerich, Steve Bornhorst and Dave Goodwin representing Village employees; Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the May 26 meeting were approved with a motion by Hoffman, seconded by Schwartz. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Informed Council American Municipal Power of Ohio has changed their logo and name to AMP.

· Reported the flag pole at the Crown Pavilion has been installed.

· Village Administrator York updated Council on various projects within the Village.

Judy Baker, Bob Kramer and Ruth Brookhart updated Council on the recycling operation.

Third reading RESOLUTION 2009-5-13 declaring the amount of taxes that may be raised by levy at the maximum rate authorized by law without a vote of the electors to be insufficient and declaring the necessity of a levy in excess of such rate. This levy is a renewal for 1.25 mills for the New Bremen Emergency Squad to be on the ballot at the 2009 November election. Terry Dick expressed to Council that there was no longer a need for the levy. Councilor Stienecker indicated all questions regarding the need for the revenue would be addressed through a series of public forums. After some discussion about the millage, Council decided to table the third reading until updated information from the Auglaize County Auditor’s Office could be obtained. Motion by Stienecker, seconded by Burnell. All ayes.

Council approved the switch from Laserfiche Records Imaging to CMI DocuScan using the funds previously allotted and additional monies from the Mayor Court Computerization Fund. All ayes.

Second reading ORDINANCE 2009-5-13 establishing a Retire / Rehire Policy for the Village of New Bremen. Employees from the Village attended the Council meeting to discuss the proposed legislation (see Visitors paragraph two). Matt Krieg, spokesman for the employees, stated the Village employees did not understand the policy and wanted to form a committee with Councilors in order to have input from the employees. Mayor Pape agreed and the committee was formed with the following members: Matt Krieg, Doug Harrod, Greg Dennings, Tim Garman, Wayne York, Solicitor Smith, Mayor Pape, Councilor Meyer and Councilor Kuck. The ordinance was tabled with a motion by Hoffman, seconded by Kuck. All ayes.

Councilor Kuck was excused from the meeting at 7:30 p.m.

Village Administrator York presented the bidders for Teton Phase II Fox Street and Elk Drive Reconstruction as follows:

CDA Construction Group, Inc. $399,804.18

Tumbusch Construction $428,828.59

PAB Construction $426,583.33

The engineer’s estimate is $575,000. RESOLUTION 2009-6-14 accepting all bids and awarding the bid to the lowest bidder. The project is expected to be completed by October 30, 2009 Motion by Schwartz, seconded by Stienecker. Five ayes.

Village Administrator York presented the bidders for the White Mountain Substation Upgrade. RESOLUTION 2009-6-15 accepting all bids and awarding the bid to the lowest bidder Midwest Electric Control Specialists, Inc., 4601 Homer Ohio Lane, Groveport, OH 43125 in the amount of $229,429 to be paid from the Electric Fund. Motion by Hoffman, seconded by Stienecker. Five ayes.

Councilors discussed financing and held a vote of approval for the funds for the substation to come from the Electric Fund and authorized Village Administrator York to explore options of constructing an electric department service building. Five ayes.

First reading RESOLUTION 2009-6-16 authorizing a land swap of approximately 500 square feet between the Village of New Bremen and Robert Kuck. The land is located near the Municipal Center. Motion by Schwartz, seconded by Burnell. Five ayes.

Schwartz made a motion to suspend the rule. Second by Meyer. Five ayes. RESOLUTION 2009-6-17 authorizing the Village Administrator to participate in the Ohio Public Works Commission State Capital Improvement and/or local Transportation Improvement Programs, execute contracts, advertise and award bids as required. The grant is $58,000 with a 10% local match. Motion by Burnell. Second by Hoffman. Five ayes.

Hoffman made a motion to adjourn at 8:10 p.m. Second by Schwartz. Five ayes.

Diane Gast, Fiscal Officer

Council Meeting May 26, 2009

Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Solicitor Smith, Fiscal Officer Gast, Chief of Police Harrod and Village Administrator York.

Visitors were Dale Grillot, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the May 12 meeting were approved with a motion by Kuck, seconded by Meyer. All ayes.

Stienecker made a motion to approve a total expenditure for the month of $712,127.93. Second by Kuck. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:
Requested a moment of silence in honor Brian Naseman killed in Iraq.
Announced the new website for New Bremen has been launched at www.newbremen.com.
Informed Council the New Bremen Scouts will be at the next meeting to discuss recycling.
Village Administrator York updated Council on various projects within the Village.

Meyer made a motion to suspend the rule. Second by Stienecker. All ayes. Second and third readings of RESOLUTION 2009-5-11 amending Resolution 2009-2-3 changing the language to accept the salt bids from the Ohio Dept. of Transportation to the Auglaize County Commissioners. Motion by Hoffman, seconded by Kuck. All ayes.

Second reading RESOLUTION 2009-5-13 declaring the amount of taxes that may be raised by levy at the maximum rate authorized by law without a vote of the electors to be insufficient and declaring the necessity of a levy in excess of such rate. This levy is a renewal for 1.25 mill for the New Bremen Emergency Squad to be on the ballot at the 2009 November election. Motion by Kuck, seconded by Meyer. All ayes.

Council approved the purchase of a warning siren from Federal Signal, University Park, Illinois, at a cost of $21,246. The siren is to be placed at the Cardinal Subdivision. All ayes.

Council approved two liquor permits. One for the Pumpkinfest to be held on September 26, 2009 and one for the NBFD for the Firemen’s Picnic to be held on July 25, 2009. All ayes.

First reading ORDINANCE 2009-5-13 establishing a Retire / Rehire Policy for the Village of New Bremen. Council will review the draft before second reading.

Schwartz made a motion to adjourn at 7:23 p.m. Second by Meyer. All ayes.

Diane Gast, Fiscal Officer

Council Meeting May 12, 2009

Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Hoffman, Kuck and Stienecker. Schwartz was excused with a motion by Stienecker, seconded by Burnell. Five ayes. Also present were Mayor Pape, Solicitor Smith, Fiscal Officer Gast, Chief of Police Harrod and Village Administrator York.

Visitors were Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the April 28 meeting were approved with a motion by Kuck, seconded by Meyer. Five ayes.

Mayor Pape made the following announcements in his Mayor's Report:

Requested a moment of silence in honor of Fireman Mike Heitkamp.
Thanked Jerry and Cindy Newman for planting flowers in Village barrels in the downtown area.
Announced National EMS Week Sunday May 17th at the YMCA from 12:00 - 3:00. This event is sponsored by the New Bremen Emergency Squad, Minster Area Life Squad and the New Knoxville First Responders.
Village Administrator York updated Council on various projects within the Village.

Jerry Fischbach, Superintendent of the Waste Water Plant reported to Council about the operations of his department. Fischbach also presented the annual budget for the department and a 5 year outlook plan.

Kuck made a motion to suspend the rule. Second by Stienecker. Five ayes. Second and third readings RESOLUTION 2009-4-9 authorizing the Village Administrator to seek bids for the Lockkeepers House. The engineering estimate is $652,000 with an option of Geo-thermal heat at an extra cost of $15,000. Motion by Burnell, second by Meyer. Five ayes.

Kuck made a motion to suspend the rule. Second by Burnell. Five ayes. RESOLUTION 2009-5-10 authorizing Change Order # 1 for the White Mountain Dr. Substation Upgrade Project to Peak Substation Services LLC in the amount of $3150. The order is to provide bolt-type tubular bus connectors in lieu of weld-type connectors. Motion by Hoffman, seconded by Meyer. Five ayes.

First reading RESOLUTION 2009-5-11 amending Resolution 2009-2-3 changing the language to accept the salt bids from the Ohio Dept. of Transportation to the Auglaize County Commissioners. Motion by Hoffman, seconded by Meyer. Five ayes.

Council approved a proposal to provide LaserFiche Document Imaging System Software from Records Imaging Service, Cleveland, Ohio, at a cost of $8154.00. Council also approved a 60 month lease with Four-U-Office Supply for a Panasonic copier at a cost of approximately $187.00 per month.

Burnell made a motion to suspend the rule. Second by Stienecker. Five ayes. RESOLUTION 2009-5-12 authorizing the Village Administrator to seek bids for a warning siren to be placed at the Cardinal Subdivision. The cost of the siren is estimated at $25,000. Motion by Burnell, seconded by Kuck. Five ayes.

First reading RESOLUTION 2009-5-13 declaring the amount of taxes that may be raised by levy at the maximum rate authorized by law without a vote of the electors to be insufficient and declaring the necessity of a levy in excess of such rate. This levy is a renewal for the New Bremen Emergency Squad to be on the ballot at the 2009 November election. Motion by Stienecker, seconded by Meyer. Five ayes.

Hoffman made a motion to adjourn at 7:25 p.m. Second by Meyer. Five ayes.

Diane Gast, Fiscal Officer

Council Meeting April 28, 2009

Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Solicitor Smith, Fiscal Officer Gast, Chief of Police Harrod and Village Administrator York.

Visitors were Patrolman Brad Pyles, Teresa Pyles, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the April 14 meeting were approved with the following amendments: page 1, paragraph 2, line 2 change Mark to Mike; page 1, paragraph 6 change Section (J). Motion by Meyer, seconded by Schwartz. All ayes.

Stienecker made a motion to approve a total expenditure for the month of $805,431.90. Second by Kuck. All ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

Announced Spring Clean-Up Day on May 2.
Received a letter of appreciation from Plastic-Pak acknowledging the help they received from our Police Dept.
Announced the Village of New Bremen received the Tree City USA Growth Award. Arbor Day will be May 8th at 10:00 a.m. at the Elementary School.
Safety Committee met with the EMS before the committee meeting on April 28 to discuss the renewal of the EMS levy.
Village Administrator York updated Council on various projects within the Village.

Kuck made a motion to suspend the rule. Second by Schwartz. All ayes. ORDINANCE 2009-4-11 amending the payroll ordinance by appointing Patrolman Bradley Pyles to First Sergeant classification B-30 at his current rate of pay of $23.65 effective immediately. Motion by Hoffman, seconded by Burnell. All ayes.

Third reading ORDINANCE 2009-3-8 amending the Code of Ordinances Section 93.71 Exemptions to Noise and Public Nuisance Regulation by adding Section (J) – Noises created by actions of individuals authorized by the New Bremen Village Administrator for the sole purpose of driving birds and other wildlife from public facilities such as electrical substation, water treatment facilities and wastewater treatment facilities where the Village Administrator has determined the presence of said wildlife on or near the facility could be detrimental to the delivery of services or the health, safety and welfare of the public. Motion by Meyer, seconded by Schwartz. All ayes.

Kuck made a motion to suspend the rule. Second by Schwartz. All ayes. Second and third readings of ORDINANCE 2009-4-9 amending the Appropriation Ordinance by transferring $725,000 from the Income Tax Fund as follows: $400,000 to the General Fund; $125,000 to the Street Construction Fund; $125,000 to the Parks and Recreation Fund; $75,000 to the Swimming Pool Fund. Motion by Stienecker, second by Burnell. All ayes.

Burnell made a motion to suspend the rule. Second and third readings of ORDINANCE 2009-4-10 an ordinance to proceed with the Teton Subdivision Phase II Improvements – Elk Drive and Fox Street. The Village will receive $190,000 from Issue I monies. Motion by Hoffman, seconded by Stienecker. All ayes.

Stienecker made a motion to suspend the rule. Second by Hoffman. All ayes. ORDINANCE 2009-4-12 amending Ordinance 2006-6-17 by authorizing the Village Administrator to purchase over the next three fiscal years replacement water meters at a cost not to exceed $30,000 per year to be paid from the Income Tax Fund. Motion by Kuck, seconded by Meyer. All ayes.

Schwartz made a motion to suspend the rule. Second by Stienecker. All ayes. RESOLUTION 2009-4-8 authorizing the Village Administrator to seek bids for the White Mountain Substation Upgrade Phase IV. The engineering estimate is $510,000. Motion by Hoffman, second by Meyer. All ayes.

First reading RESOLUTION 2009-4-9 authorizing the Village Administrator to seek bids for the Lockkeepers House. The engineering estimate is $652,000 with an option of Geo-thermal heat at an extra cost of $15,000. Motion by Burnell, second by Kuck. All ayes.

Hoffman made a motion to adjourn at 7:20 p.m. Second by Schwartz. All ayes.

Diane Gast, Fiscal Officer

Council Meeting April 14, 2009

Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman and Stienecker. Kuck was excused with a motion by Schwartz, second by Hoffman. Five ayes. Also present were Mayor Pape, Solicitor Smith, Fiscal Officer Gast, Chief of Police Harrod and Village Administrator York.

Visitors were Electric Superintendent Matt Krieg, Todd Speelman, Alex Speelman, Adrian Speelman, Jack Homan, Mark Burkholder representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the March 24 meeting were approved with a motion by Hoffman, seconded by Meyer. Five ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

Authorized payment for the Auglaize Co. Emergency Management Cooperative Per Capita Assessments for 2009 in the amount of $2095.10.
Reminded residents that the property maintenance policy will be enforced.
Approved the extension of the pistol range lease with Crown Equipment Corp. at a cost of $1.00.
Solicitor Smith will be reviewing the cable franchise agreements with NKTELCO and Time Warner.
Announced the Community Garage Sales will be held April 17-18 and Spring Clean-Up on May 2.
Received a thank you card from the Sons of Legion for the contribution to the Fasching Fest.
Introduced the Boy Scouts observing the Council Meeting.
Safety Committee will meet with the EMS before the committee meeting on April 28 to discuss the renewal of the EMS levy.
Village Administrator York updated Council on various projects within the Village.

Matt Krieg, Superintendent of Electric reported to Council about the operations of his department. Krieg also presented the annual budget for the department and a 5 year outlook plan.

Second reading ORDINANCE 2009-3-8 amending the Code of Ordinances Section 93.71 Exemptions to Noise and Public Nuisance Regulation by adding Section (J) – Sound associated with driving various birds from essential public facilities such as electrical substations and water and wastewater treatment plants where their presence could be detrimental to delivering their services. Motion by Meyer, seconded by Schwartz. Five ayes.

First reading ORDINANCE 2009-4-9 amending the Appropriation Ordinance by transferring $725,000 from the Income Tax Fund as follows: $400,000 to the General Fund; $125,000 to the Street Construction Fund; $125,000 to the Parks and Recreation Fund; $75,000 to the Swimming Pool Fund. Motion by Stienecker, second by Burnell. Five ayes.

First reading ORDINANCE 2009-4-10 an ordinance to proceed with the Teton Subdivision Phase II Improvements – Elk Drive and Fox Street. The Village will receive $190,000 from Issue I monies. Motion by Hoffman, seconded by Schwartz. Five ayes.

Schwartz made a motion to suspend the rule. Second by Stienecker. Five ayes. RESOLUTION 2009-4-7 authorizing the Village Administrator to purchase a 2009 police car through the State Purchasing Program from Statewide Ford, Van Wert, Ohio. The cost not to exceed $20,838. Motion by Stienecker, seconded by Burnell. Five ayes.

Schwartz made a motion to adjourn at 7:25 p.m. Second by Hoffman. Five ayes.

Diane Gast, Fiscal Officer

Council Meeting March 24, 2009

Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Solicitor Smith, Fiscal Officer Gast, Chief of Police Harrod and Village Administrator York.

Visitors were Public Works Superintendent Larry Wissman, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard .

Minutes from the March 10 meeting were approved with a motion by Meyer, seconded by Hoffman. All ayes.

Stienecker made a motion to approve a total expenditure for the month of $639,602.91. Second by Kuck. All ayes.

Mayor Pape made the following announcements in his Mayor's Report:

No objections to a liquor permit application at 17 W. Monroe Street.

Announced that the Village of New Bremen will receive the Growth Award at the Tree City USA conference on April 15.
Publicized The History of Business in New Bremen luncheon on March 25, 2009 at 11:30 a.m.
Reminded Council of the meeting time change to 6:00 p.m. for Committee Meeting and 6:30 p.m. for regular Council Meeting beginning April 14, 2009.
Safety Committee will meet with the EMS before the committee meeting on April 14 to discuss the renewal of the EMS levy.
Village Administrator York updated Council on various projects within the Village.

First reading ORDINANCE 2009-3-8 amending the Code of Ordinances Section 93.71 Exemptions to Noise and Public Nuisance Regulation by adding Section (J) - Sound associated with driving various birds from essential public facilities such as electrical substations and water and wastewater treatment plants where their presence could be detrimental to delivering their services . Motion by Kuck, seconded by Burnell. All ayes.

Larry Wissman, Superintendent of Public Works reported to Council about the operations of his department. Wissman also presented the annual budget for the department and a 5 year outlook plan.

Council discussed the options of the canal at the NB-NK Rotary Centennial Park area. Community input was reviewed and discussed. Kuck made a motion to proceed with option D - Enclose the canal. This option would not have water visible as it is now because the existing underground pipe under State Route 274 would be extended to enclose the water flow. The ground would be shaped with a shallow depression indicating the original path of the canal and then suitable landscaping would be added by the NB-NK Rotary Club. Second by Burnell. Meyer, Burnell and Kuck ayes. Schwartz, Hoffman and Stienecker nays. Mayor Pape broke the tie with an aye.

Administrator York advised Council that the yearly transfers would probably be decided at the next council meeting.

Hoffman made a motion to adjourn at 8:15 p.m. Second by Schwartz. All ayes.

Diane Gast, Fiscal Officer

Council Meeting March 10, 2009

Roll call showed the following members present for the regular meeting held this date. Burnell, Meyer, Schwartz, Hoffman, Kuck and Stienecker. Also present were Mayor Pape, Solicitor Smith, Fiscal Officer Gast, Chief of Police Harrod and Village Administrator York.

Visitors were Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard . Also in attendance were Craig & Sheila Hirschfeld, Becky & Steve Dabbelt, John Parlett, Jennifer Skinner and Greg Dennings.

Minutes from the Feb. 24 meeting were approved with the following addition: Page 2, paragraph 1, line 3 add: at a cost of $15,000 . Motion by Schwartz, seconded by Hoffman. All ayes.

Mayor Pape made the following announcements in his Mayor's Report:

Announced the 2007-2008 audit of the Village has been completed and several issues will be review. Also reviewing Retire/Rehire Policy.
Recognized new business Coldwell Banker South Shore Reality owner Sheila Hirschfeld.
Greg Dennings reported to Council about the annual Water Plant operations.
Village Administrator York updated Council on various projects in the Village: March 17 meeting regarding improvement to an alley between Jefferson and N. Walnut Streets and a Planning Commission meeting regarding the Elmwood Assisted Living Project.

Burnell made a motion to untable the third reading of ORDINANCE 2009-1-4. Second by Kuck. All ayes. This ordinance certifies the curb assessments to the Auglaize County Auditor in the amount of $20,662.85 for the Teton Phase I Reconstruction of Front and Deer Streets. Motion by Stienecker. Second by Hoffman. All ayes.

Third reading RESOLUTION 2009-2-2 authorizing change order #1 in the amount of $19,800 to GPD Associates for their work on the second DP&L electric interconnect. The engineering work is taking more time than budgeted. Motion by Hoffman, seconded by Schwartz. All ayes.

EMS Squad President Jennifer Skinner and John Parlett asked that the annual amount the Village pays to the EMS Squad be raised from $15,000 to $20,000 for required training and continuing education. Kuck made a motion, seconded by Stienecker to amend the ordinance and approve the increase for this year and decided to review again next year. All ayes. Burnell made a motion to suspend the rule, second by Schwartz. All ayes. Second and third reading RESOLUTION 2009-2-5 entering into a contract with the New Bremen Emergency Squad for the rendition of emergency medical services at a cost of $20,000 beginning the 1 st day of February 2009 and ending the 31 st day of January 2010. Motion by Hoffman, seconded by Meyer. All ayes.

Burnell made a motion to adjourn at 8:15 p.m. Second by Schwartz. All ayes.

Diane Gast, Fiscal Officer

Council Meeting February 24, 2009

Visitors were Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard .

Minutes from the Feb. 10 meeting were approved with a motion by Schwartz, seconded by Kuck. All ayes.

Stienecker made a motion to approve a total expenditure for the month of $626,404.49. Second by Kuck. All ayes.

Mayor Pape made the following announcements in his Mayor's Report:

Mayor will attend the Community Development Block Grant on March 3 at 10:00 a.m.
Reported to Council that the Village of New Bremen has submitted projects that might be eligible for any stimulus money available.

Third reading RESOLUTION 2009-1-1 authorizing a resolution of necessity for improvement to Elk and Fox Streets Phase II in the Teton Subdivision. The engineers estimate is $479,000. The Village received a grant from the Ohio Public Works Commission in the amount of $190,000. Local share for the project is $289,000. Motion by Meyer, seconded by Schwartz. All ayes.

Kuck made a motion to suspend the rule. Second by Schwartz. All ayes. RESOLUTION 2009-2-4 authorizing a donation of $6100.00 to the New Bremen Swim and Dive Team to be paid from the Swimming Pool Fund. Motion by Stienecker, seconded by Burnell. All ayes.

Schwartz made a motion to table the third reading of ORDINANCE 2009-1-4 certifying the curb assessments in the amount to be determined for the Teton Phase I Reconstruction of Front and Deer Streets. Second by Meyer. All ayes. ORDINANCE 2009-1-4 tabled.

Third reading ORDINANCE 2009-1-5 amending the payroll ordinance by defining the tables in the Payscale Classification Ranges , increasing the seasonal help to reflect the Minimum Wage Laws starting at $7.30 - $8.25; increasing the lifeguards (Non-WSI) to $6.00; lifeguards (WSI) to $7.30; and adding Zoning Inspector to Table 2 at $0.00 until the position is filled. Motion by Stienecker, second by Kuck. Five ayes. Burnell abstained.

Second reading RESOLUTION 2009-2-2 authorizing change order #1 in the amount of $19,800 to GPD Associates for their work on the second DP&L electric interconnect. The engineering work is taking more time than budgeted. Motion by Kuck, seconded by Meyer. All ayes.

First reading RESOLUTION 2009-2-5 entering into a contract with the New Bremen Emergency Squad for the rendition of emergency medical services beginning the 1 st day of February 2009 and ending the 31 st day of January 2010. Motion by Burnell, seconded by Schwartz. All ayes.

Burnell made a motion to suspend the rule. Second by Schwartz. All ayes. RESOLUTION 2009-2-6 entering into a Facilities Construction Agreement with The Dayton Power and Light Company for a second 69kV interconnect to the White Mountain Drive substation. Motion Stienecker. Second by Meyer. All ayes.

Hoffman made a motion to adjourn at 8:00 p.m. Second by Kuck. All ayes.

Diane Gast, Fiscal Officer

Roll call showed the following members present for the regular meeting held this date. Meyer, Schwartz, Hoffman, Kuck and Stienecker. Burnell was excused with a motion by Stienecker, seconded by Hoffman. Five ayes. Also present were Mayor Pape, Solicitor Smith, Fiscal Officer Gast, Chief of Police Harrod and Village Administrator York.

Visitors were Jim Coons representing the Chamber of Commerce, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.

Minutes from the June 9 meeting were approved with the following amendments: Page 1, paragraph 4, line 6 add York informed Council of a water leak amounting to approx. 80,000 gal. per day and are checking into the problem. Page 2 move paragraph 1 to paragraph 2. Motion by Hoffman, seconded by Schwartz. Five ayes.

Stienecker made a motion to approve a total expenditure for the month of $832,423.46. Second by Kuck. Five ayes.

Mayor Pape made the following announcements in his Mayor’s Report:

· Reported the flag pole at the Crown Pavilion has been installed and is now ready for Spencer Minnich to place the flag on the pole to complete the Scout project.

· Village Administrator York updated Council on various projects within the Village. York also informed Council of the water leak amounting to approx. 80,000 gal per day was actually used by a customer.

Kuck made a motion to suspend the rule. Second by Meyer. RESOLUTION 2009-6-18 authorizing the Village Administrator to contract with Public Entity Pool for liability insurance in the amount of $86,033. Motion by Stienecker, second by Meyer. Five ayes.

Jim Coons representing the Southwestern Auglaize Chamber of Commerce updated Council on the operations of the chamber.

Kuck made a motion to suspend the rule. Second by Stienecker. Five ayes. RESOLUTION 2009-6-19 entering into a contract with the New Bremen Emergency Squad for medical technician-paramedic services. The contract price will be $35,000 paid on June 15, $35,000 on September 1 and $35,000 paid on December 1 of each year this agreement is in effect. Motion by Schwartz, second by Meyer. Five ayes.

Second reading ORDINANCE 2009-5-13 establishing a Retire / Rehire Policy for the Village of New Bremen remained tabled. Mayor Pape explained to Council that the committee was still reviewing the ordinance.

Second reading RESOLUTION 2009-6-16 authorizing a land swap of approximately 500 square feet 0.013 acres between the Village of New Bremen and Robert Kuck. The land is located north adjacent to the Municipal Center. Motion by Stienecker, seconded by Schwartz. Five ayes.

Kuck made a motion to suspend the rule. Second by Schwartz. Five ayes. RESOLUTION 2009-6-22 authorizing the Fiscal Officer to participate in the Ohio Public Works Commission State Capital Improvement and/or local Transportation Improvement Programs, execute contracts, advertise and award bids as required. The grant is $58,000 with a 10% local match. Motion by Hoffman. Second by Schwartz. Five ayes.

First reading RESOLUTION 2009-6-20 authorizing the Village Administrator to seek bids to enclose the canal at the New Bremen-New Knoxville Rotary Centennial Park. Motion by Kuck, second by Schwartz. Kuck and Meyer aye. Schwartz, Hoffman and Stienecker nay. Resolution did not pass.

First reading RESOLUTION 2009-6-21 authorizing the Village Administrator to enter into a contract with Eagon & Associates, Inc., Worthington, Ohio, for hydrogeologic consulting services to assist the Village in developing additional sources of ground-water supply. The cost of the work not to exceed $17,932. Motion by Stienecker, second by Kuck. Five ayes.

Schwartz asked Council to consider the possibility of a sledding hill in the area close to the tennis courts in the Bremenfest Park.

Schwartz made a motion to adjourn at 8:30 p.m. Second by Hoffman. Five ayes.