Date: 
Tuesday, January 12, 2010

Councilors and Village Officials met at The Bicycle Museum of America at 5:30 p.m.to take the Oath of Office in front of the recently restored Civil War battle flag of Company C of the 37th Ohio Infantry. Solicitor Smith gave a touching speech about what this flag meant to our ancestors one hundred and forty-eight years ago and what it should mean to us today (a copy of Solicitor Smith’s speech is attached for the record). Each Village Official, while taking the Oath of Office, had their picture taken in front of the magnificent battle flag.
 
Village Officials returned to the Municipal Center for the regular meeting. Roll call showed the following members present on this date. Dennis Burnell, Steve Wills, John T. Schwartz, Craig Hoffman, Don Kuck and Delores Stienecker. Also present were Mayor Jeffrey Pape, Solicitor Stephen Smith, Chief of Police Douglas Harrod, Village Administrator Wayne York and Fiscal Officer Diane Gast.
 
Visitors were Kylie Temple, Angie Weaver representing The Evening Leader and Margie Wuebker representing The Daily Standard.
 
Burnell made a motion to nominate Councilor Kuck for President of Council, seconded by Stienecker. All ayes. Burnell moved to approve Mayor Pape’s 2010 Committees. Second by Kuck. All ayes.
 
Minutes from the December 8 meeting were approved with a motion by Hoffman, seconded by Schwartz. All ayes.
 
Hoffman made a motion to approve a total expenditure for the month of December, 2009 in the amount of $1,018,538.37. Second by Schwartz. All ayes.
 
Mayor Pape made the following announcements in his Mayor’s Report:
- Reported fines, fees and forfeitures in the amount of $1073.00.
- Welcomed Steve Wills as the newest Councilor and congratulated incumbent Councilors Burnell, Kuck and Stienecker.
- Announced NKTELCO would not have any rate increases in 2009.  
- Village Administrator York updated Council on various projects within the Village.
 
Kuck made a motion to suspend the rule. Second by Burnell. ORDINANCE 2010-1-1 approving the appropriations for 2010. Motion by Stienecker, seconded by Kuck. All ayes.
 
Third reading RESOLUTION 2009-11-44 entering into a contract with Stephen L. Smith for the rendition of legal services beginning January 1, 2010 and ending December 31, 2011. Motion by Hoffman, second by Schwartz. All ayes.
 
Third reading RESOLUTION 2009-11-45 entering into a contract with Robert W. Kehoe for the rendition of services as Mayor’s Court Magistrate beginning January 1, 2010 and ending December 31, 2010. Motion by Burnell, second by Stienecker. All ayes.
 
Stienecker made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2010-1-1 authorizing Change Order #2 to CDA in the amount of $282.77 for the corrected bill for asphalt for the Fox Street and Elk Drive Project. Motion by Hoffman. Second by Kuck. All ayes.
 
Second reading ORDINANCE 2009-12-20 amending Article 14, Section 14.1 of the Employee Handbook by changing the language to read Any employee requesting to retire after receiving full service credit and wanting to return back to employment with the Village of New Bremen in the same capacity and classification shall obtain approval from the Mayor, Village Administrator or Chief of Police followed by the approval of Village Council prior to signing official retirement papers with their State Public Retirement System. Motion by Kuck, seconded by Burnell. All ayes.
 
Second reading RESOLUTION 2009-12-51 entering into a contract with the New Bremen Emergency Squad for the rendition of emergency medical services at a cost to be determined after the books have been audited. The contract begins February 1, 2010 and ends January 31, 2011. Motion by Burnell, seconded by Stienecker. All ayes.
 
First reading ORDINANCE 2010-1-2 certifying to the Auglaize County Auditor the Fox Street and Elk Drive assessments in the amount of $15,963.90. Motion by Schwartz. Second by Hoffman. All ayes.
 
Hoffman made a motion to suspend the rule. Second by Burnell. All ayes. RESOLUTION 2010-1-2 authorizing payment to Auglaize County Homeland Security and Emergency Management for the per Capita Assessment for 2010 in the amount of $2095.10. Motion by Stienecker. Second by Burnell. All ayes.
 
Council discussed the window issue on the south side of the Lockkeepers House. The elevator that was originally positioned on the north side of the house was moved to the south side because of mechanical reasons. By moving the elevator to the south side of the house, the view out of four of the windows is now blocked by the elevator. Councilors questioned why architects and construction personnel did not catch the problem sooner. Council feels that the architects, Garmann-Miller need to explain why this happened and take responsibly for payment of $2603 to have the windows moved. The Historical Association had no knowledge of why the elevator was moved. Village Administrator York plans to discuss the matter with Garmann-Miller before any action is taken on the change order. Council is contemplating a special meeting to discuss this further.
 
First reading RESOLUTION 2010-1-3 authorizing Change Order #1 to PAB Construction in the amount of $2879.15 reduction because of decreased quantities of underground sewer associated with the 2009 Alley Project. Motion by Burnell. Second by Kuck. All ayes.
 
Schwartz made a motion to enter into Executive Session at 7:50 p.m. to discuss land acquisition. Second by Wills. All ayes.
 
Council came out of Executive Session at 8:00 p.m. and took no action. Adjournment followed with a motion by Kuck, seconded by Burnell. All ayes.